When I had to request a Transfer Certificate (TC) from my school, I wasn’t sure how to start. Should I keep it formal? How much should I explain? If you’re in the same boat—whether you’re a parent or a student—don’t worry. I’ve been there, and I know how important it is to get it right.
In this post, I’ve put together simple, ready-to-use TC application samples for different situations—like shifting to a new city, financial problems, or moving to another school. You’ll find versions in English, Hindi, and for various classes too. Each format is easy to follow, respectful, and perfect for beginners who are unsure of how to write such letters.
Let me guide you through this process step by step, so you can write your own application without stress.
Why Writing a Proper TC Application Matters
A Transfer Certificate (TC) is a vital document required when a student is changing schools, completing studies, or relocating. Whether it is after Class 8, Class 10, or Class 12, a well-written TC application ensures a smooth transition between institutions. Parents and students often face confusion on how to format and phrase such letters. This article simplifies the process by offering structured samples, format tips, and FAQs to guide you through writing an effective TC application for school.
Sample TC Application Format (General)
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am [Your Name], parent/student of [Student’s Name], studying in class [Class Name], Roll No. [Roll Number]. I would like to request the issuance of a Transfer Certificate due to [mention valid reason: relocation, family reason, admission in another school, etc.].
Kindly issue the TC at your earliest convenience.
Sincerely,
[Your Full Name]
[Contact Details]
TC Application for School in English
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: TC Application for School in English
Respected Sir/Madam,
I am [Your Name], currently studying in class [Class]. Due to [mention reason], I need to take admission in another school. I kindly request you to issue my Transfer Certificate. I assure you that all dues are cleared.
Thank you for your support.
Sincerely,
[Your Name]
[Roll Number]
TC Application for School by Parents
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: TC Application for My Child
Dear Sir/Madam,
I am the parent of [Child’s Name], studying in class [Class], Roll No. [Roll Number]. We are shifting to a new city, and hence request you to kindly issue the Transfer Certificate for our child.
We appreciate your cooperation.
Sincerely,
[Parent’s Name]
[Contact Number]
TC Application for School in Hindi
दिनांक: [तारीख डालें]
सेवा में,
प्रधानाचार्य महोदय,
[विद्यालय का नाम],
[विद्यालय का पता]
विषय: स्थानांतरण प्रमाण पत्र (TC) के लिए आवेदन पत्र
महोदय,
मैं [आपका नाम], कक्षा [कक्षा] का छात्र हूँ। पारिवारिक कारणों से मुझे विद्यालय बदलना पड़ रहा है। कृपया मुझे स्थानांतरण प्रमाण पत्र देने की कृपा करें।
सधन्यवाद,
आपका आज्ञाकारी छात्र,
[नाम]
[रोल नंबर]
TC Application for School after 12th
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Request for TC after Completion of Class 12
Respected Sir/Madam,
I have successfully completed my Class 12 from your school and now seek admission in a college. I request you to kindly issue my Transfer Certificate at the earliest for further admission procedures.
Thank you for your assistance.
Sincerely,
[Your Name]
[Roll Number]
TC Application for School Change
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Request for TC Due to School Change
Dear Sir/Madam,
I am [Your Name], a student of class [Class]. Due to a change in residence, I need to change my school. Please provide the Transfer Certificate so that I can complete my admission process at the new school.
Thank you.
Sincerely,
[Your Name]
[Roll Number]
TC Application for School Class 8
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: TC Application for Class 8 Student
Respected Sir/Madam,
I am [Student’s Name], studying in class 8. Due to family reasons, I am moving to a different city and require a Transfer Certificate. I kindly request you to issue the TC at the earliest.
Sincerely,
[Student’s Name]
[Roll Number]
TC Application for School in English Class 10
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Request for TC – Class 10
Respected Sir/Madam,
I am [Student Name], a student of class 10. I have completed my board examinations and now wish to seek admission elsewhere. Kindly issue my Transfer Certificate.
Thank you.
Sincerely,
[Student Name]
[Roll Number]
TC Application for School PDF
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Request for Transfer Certificate (TC)
Respected Sir/Madam,
I am [Your Full Name], parent/guardian of [Student’s Name], who was studying in class [Class and Section] at your esteemed institution. Due to [mention reason – e.g., transfer of job, relocation, admission to another school], we are compelled to withdraw our child from your school.
Therefore, I kindly request you to issue the Transfer Certificate at your earliest convenience. We are grateful for the support and education provided to our child during their time at your school.
Thank you for your cooperation.
Sincerely,
[Parent’s/Guardian’s Full Name]
[Contact Number]
[Address]
[Signature]
Structure and Tips for Writing a TC Application
Here are some essential tips and structure points to keep in mind while drafting a Transfer Certificate application:
- Start with a clear subject line.
- Mention your name, class, roll number, and reason for leaving.
- Keep the tone formal and polite.
- Request the certificate clearly.
- Close with appreciation and contact details.
FAQs
1. What is a TC in school?
A Transfer Certificate (TC) is a formal document issued by a school when a student wants to leave the institution permanently or shift to another.
2. Who can apply for a TC?
A student or the parent/guardian of the student can apply for a TC.
3. When is a TC required?
A TC is needed when changing schools, moving to another city, or after completing board examinations.
4. Is it necessary to mention the reason for the TC request?
Yes, providing a valid reason such as relocation, completion of course, or admission in another school is necessary.
5. Can I request a TC online?
Some schools may accept TC applications via email or their official portal, but many still require a hard copy submission.