In today’s digital first world, your email ID plays a vital role in accessing bank services, receiving transaction alerts, and managing online banking. If you’ve changed your email address due to security reasons, switching providers, or personal preferences, it’s crucial to notify your bank officially. One of the most effective ways is by writing a formal request letter for change of email ID.
Whether you’re a working professional, student, or senior citizen, this article will guide you on how to write a proper email change request letter, especially for banking needs. We’ve included sample formats for popular banks like SBI, instructions for what to include, and frequently asked questions.
Table of Contents
Request Letter for Change of Email ID to Bank SBI
Here’s a simple and formal format tailored for customers of State Bank of India (SBI):
Date: [DD/MM/YYYY]
To,
The Manager,
State Bank of India,
[Branch Address]
Subject: Request to Update Email ID in Bank Records
Dear Sir/Madam,
I am maintaining a savings account in your branch with the account number [Your Account Number]. I would like to inform you that my registered email ID needs to be changed. My old email ID is no longer in use, and I request you to update my new email ID in your records.
Please find the required details below:
- Old Email ID: [[email protected]]
- New Email ID: [[email protected]]
I am enclosing a self-attested copy of my identity proof for verification. Kindly process the change at the earliest.
Sincerely,
[Your Full Name]
[Your Account Number]
Request Letter for Change of Email ID to Bank
This is a general version you can send to any bank to update your registered email:
Date: [DD/MM/YYYY]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Updating Email Address
Dear Sir/Madam,
I am writing to formally request a change of my registered email ID associated with my bank account. Kindly update the following information:
- Account Holder Name: [Your Name]
- Account Number: [Your Account Number]
- Old Email ID: [Old Email]
- New Email ID: [New Email]
This change is necessary due to [state reason, if required]. I have attached a copy of my ID for your reference.
Thank you for your support.
Sincerely,
[Your Name]
[Your Contact Number]
Sample Letter Informing Change of Email Address to Bank
You may also want to notify the bank using a more direct format. Here’s how:
Date: [DD/MM/YYYY]
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Notification for Change of Registered Email Address
Dear Sir/Madam,
This is to inform you that I have changed my email address and would like to update the same in my bank records. Kindly replace the old email ID [Old ID] with the new one [New ID].
Please treat this as urgent and confirm once the update is complete.
Sincerely,
[Your Name]
[Account Number]
Request Letter to Bank for Change of Email Address
This version is useful when you’re submitting the letter in person:
Date: [DD/MM/YYYY]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request to Update Registered Email Address
Dear Sir/Madam,
I hold a [Type of Account] account with your bank. Due to a change in my personal email, I would like to update my bank records accordingly. Kindly find the details:
- Old Email: [[email protected]]
- New Email: [[email protected]]
Enclosed: Self-attested ID proof
Looking forward to your prompt assistance.
Sincerely,
[Your Name]
[Account Number]
Sample Letter to Bank for Change of Email ID
A simplified version that’s easy to customize for any bank:
Date: [DD/MM/YYYY]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Change of Registered Email ID
Dear Sir/Madam,
Kindly update my email ID linked with my bank account. The updated email ID is mentioned below:
- New Email ID: [[email protected]]
Thank you for your support.
Sincerely,
[Your Name]
[Account Number]
Change of Email Address Letter to Bank
Date: {insert date}
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Change of Registered Email ID
Dear Sir/Madam,
I am writing to request an update to the email ID associated with my account in your bank. I have recently changed my email and would like to ensure that all future communication and updates are sent to the correct address.
Kindly find my account details and updated email information below:
- Account Holder Name: [Your Full Name]
- Account Number: [Your Account Number]
- Old Email ID: [[email protected]]
- New Email ID: [[email protected]]
Please update my new email ID in your records. I have also attached a self-attested copy of my ID proof for your verification. Kindly confirm the update once completed.
Thank you for your assistance.
Sincerely,
[Your Full Name]
[Your Account Number]
Bank Email ID Change Letter
For corporate or salary account holders, here’s a slightly more formal version:
Date: [DD/MM/YYYY]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request to Change Email ID for Corporate Account
Dear Sir/Madam,
I am associated with [Company Name] and hold a salary account with your bank. I would like to update the registered email ID on file. The details are:
- Account Holder Name: [Your Full Name]
- Old Email ID: [Old ID]
- New Email ID: [New ID]
Please process this request and notify me once completed.
Sincerely,
[Your Name]
[Employee ID/Account Number]
Email ID Change Request Letter Format for Bank
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Change of Email ID
Dear Sir/Madam,
I request you to kindly update my registered email ID as per the details below:
Old Email ID: [[email protected]]
New Email ID: [[email protected]]
Account Number: [1234567890]
Thank you for your support.
Sincerely,
[Your Name]
[Your Signature]
Letter of Request for Bank Account Change
Date: [Insert Date]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request to Change Bank Account Details
Respected Sir/Madam,
I am writing to formally request the update of my bank account details in your records. My previous account registered with you under the name [Your Name] with account number [Old Account Number] has been closed/changed due to [mention reason briefly – e.g., account upgrade, branch closure, personal preference].
Kindly update the following new bank account information for all future transactions:
- Account Holder Name: [Your Full Name]
- New Account Number: [New Account Number]
- Bank Name: [New Bank Name]
- Branch Name & Address: [Branch Address]
- IFSC Code: [IFSC Code]
I request you to kindly make the necessary changes at the earliest to avoid any inconvenience in the future. Please let me know if you require any additional documents or verification for this change.
Thank you for your prompt assistance.
Sincerely,
[Your Full Name]
[Account Number / Customer ID]
[Mobile Number]
[Email Address]
Request Letter for Bank Account Verification Bank of America
For customers of international banks like Bank of America, email verification or updates may require formal written requests, especially if you’re updating sensitive information linked to your online account.
Date: [DD/MM/YYYY]
To,
The Manager,
Bank of America,
[Branch or Office Address]
Subject: Request for Bank Account Email Update and Verification
Dear Sir/Madam,
I am writing to request the update of my registered email address in your records. I also seek confirmation once the change is processed. Please find the necessary details below:
- Account Holder: [Your Full Name]
- Account Number: [Your Account Number]
- Old Email ID: [Old ID]
- New Email ID: [New ID]
I have attached the required documents for verification. Kindly confirm the change via email or phone.
Sincerely,
[Your Name]
[Account Number]
Company Email ID Change Request Letter to Bank Manager
Date: [Insert Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Request for Change of Company Email ID in Bank Records
Respected Sir/Madam,
I am writing to you on behalf of [Your Company Name], holding a current account with your branch bearing account number [Your Account Number].
We would like to inform you that our official company email ID has been updated. Kindly update your records to reflect our new email address for all future communications, alerts, and transaction-related correspondence.
Previous Email ID: [Old Email ID]
New Email ID: [New Email ID]
We request you to make this change at the earliest and confirm once the update has been successfully processed. If any documentation is required for the same, please let us know.
We appreciate your assistance in maintaining accurate and up-to-date records.
Sincerely,
[Authorized Signatory Name]
[Designation]
[Company Name]
[Company Address]
[Contact Number]
[Company Stamp & Signature]
State Bank of India – Company Email ID Change Request Letter
Date: [Insert Date]
To,
The Branch Manager,
State Bank of India,
[Branch Address]
Subject: Request for Change of Company Email ID in Bank Records
Respected Sir/Madam,
I am writing to you on behalf of [Your Company Name], which maintains a current account with your branch (Account No: [Your Account Number]). We wish to update our registered email address.
Old Email ID: [Previous Email ID]
New Email ID: [New Email ID]
Kindly update this change in your records and confirm once the update is successful. Please inform us if any further documentation is required.
Sincerely,
[Authorized Signatory Name]
[Designation]
[Company Name]
[Company Address]
[Contact Number]
[Company Stamp and Signature]
ICICI Bank – Company Email ID Change Request Letter
Date: [Insert Date]
To,
The Branch Manager,
ICICI Bank,
[Branch Address]
Subject: Request to Update Registered Company Email ID
Respected Sir/Madam,
We are account holders with your bank under the name [Company Name], Account No: [Account Number]. We request an update of our company’s email address.
Previous Email ID: [Old Email]
New Email ID: [Updated Email]
We kindly request you to update your records accordingly and confirm once done.
Sincerely,
[Authorized Signatory Name]
[Designation]
[Company Name]
[Company Address]
[Contact Number]
[Company Stamp and Signature]
Canara Bank – Company Email ID Change Request Letter
Date: [Insert Date]
To,
The Branch Manager,
Canara Bank,
[Branch Address]
Subject: Change of Registered Company Email ID in Bank Account
Respected Sir/Madam,
This is to inform you that we, [Company Name], holding a current account (A/C No: [Account Number]) with your branch, have changed our official email ID.
Old Email ID: [Old Email]
New Email ID: [New Email]
Please update the same in your system and notify us upon completion.
Sincerely,
[Authorized Signatory Name]
[Designation]
[Company Name]
[Contact Details]
[Company Seal]
Axis Bank – Company Email ID Change Request Letter
Date: [Insert Date]
To,
The Branch Manager,
Axis Bank,
[Branch Address]
Subject: Request for Updating Company Email ID in Account Records
Dear Sir/Madam,
We, [Your Company Name], maintain a current account (No: [Account Number]) with your bank. Kindly note the change in our official company email ID.
Old Email: [Old Email ID]
New Email: [New Email ID]
Please update your records and acknowledge the same.
Warm regards,
[Authorized Person’s Name]
[Designation]
[Company Name]
[Company Contact Info]
[Seal & Signature]
HDFC Bank – Company Email ID Change Request Letter
Date: [Insert Date]
To,
The Branch Manager,
HDFC Bank,
[Branch Address]
Subject: Request to Update Registered Email ID
Dear Sir/Madam,
We are operating a business account with your bank under the name [Company Name], Account No: [Account Number].
Please update the following:
Previous Email ID: [Old Email ID]
New Email ID: [New Email ID]
We request your cooperation in processing this update quickly.
Sincerely,
[Authorized Signatory Name]
[Designation]
[Company Name]
[Contact Info]
[Company Stamp]
Kotak Mahindra Bank – Company Email ID Change Request Letter
Date: [Insert Date]
To,
The Branch Manager,
Kotak Mahindra Bank,
[Branch Address]
Subject: Application for Change of Company Email ID in Account Records
Dear Sir/Madam,
I am writing on behalf of [Company Name], which holds a current account (Account No: [Account Number]) with your branch.
We request you to replace our old email ID with the new one as below:
Old Email: [Old Email]
New Email: [New Email]
Kindly confirm once this update is reflected in your system.
Sincerely,
[Authorized Person’s Name]
[Designation]
[Company Name]
[Contact Number]
[Company Stamp and Signature]
FAQs on Email ID Change Requests for Banks
Can I update my email ID with the bank online?
Some banks allow changes through net banking or mobile banking apps. However, many still require a signed request letter for verification purposes.
Do I need to visit the bank branch to change my email ID?
In most cases, yes especially if your bank mandates physical verification. Call customer care beforehand to confirm.
What documents are required for changing an email ID in bank records?
Usually, a self attested copy of an identity proof (like Aadhaar or PAN) is required with the request letter.
Can I send a scanned copy of the letter via email?
Some banks accept scanned or digitally signed documents through their official email channels. However, a physical visit is often preferred.
How long does it take for the email ID to be updated?
It typically takes 2 to 5 working days, depending on the bank’s internal process and document verification.