As a student, there are times when taking a break from school becomes unavoidable whether due to illness, personal reasons, family events, or emergencies. I’ve written several leave applications over the years, and I’ve learned that a clear, polite, and properly structured request makes all the difference.
In this guide, I’ve put together 8+ leave application samples suitable for different situations. Each one is simple, respectful, and easy to customize depending on your reason for leave and the number of days needed.
Table of Contents
Sample Application Format (Universal)
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for School
Dear Sir/Madam,
I am writing to request leave from [start date] to [end date] due to [reason]. Kindly grant me permission for the mentioned days. I will ensure to catch up on all missed work.
Thank you for your consideration.
Sincerely,
[Your Name]
[Class/Designation or Account Number if applicable]
Leave Application for School Teacher to Principal
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Request for [X] Days
Dear Sir/Madam,
I would like to request leave from [start date] to [end date] due to [personal/family/medical reason]. During this time, I will ensure my responsibilities are delegated appropriately.
I request you to kindly approve my leave.
Thank you.
Sincerely,
[Teacher’s Name]
[Designation]
Leave Application for School from Parents Out of Station
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Application for Going Out of Station
Dear [Class Teacher’s Name],
This is to inform you that my son/daughter, [Student’s Name], studying in class [Class/Section], will not be able to attend school from [start date] to [end date] as we will be out of station for personal reasons.
Kindly grant leave for the mentioned dates.
Thank you.
Sincerely,
[Parent’s Name]
Leave Application for School from Parents for Family Function
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Application for Family Function
Dear [Teacher’s Name],
My child, [Student’s Full Name], a student of class [Class], is required to attend a family function from [start date] to [end date]. Kindly consider this as a leave request and oblige.
Thank you.
Sincerely,
[Parent’s Name]
Leave Application for School for Fever
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Sick Leave for Fever
Dear [Class Teacher/Principal],
I am writing to inform you that I am suffering from a fever and will not be able to attend school from [date]. I kindly request you to grant me sick leave for [number of days].
Thank you for your support.
Sincerely,
[Student’s Name]
[Class/Section]
Leave Application for School in Hindi
Date: {insert date}
सेवा में,
प्रधानाचार्य महोदय/महोदया,
[विद्यालय का नाम],
[विद्यालय का पता]
विषय: विद्यालय से अवकाश हेतु आवेदन
महोदय,
मैं, [छात्र/छात्रा का नाम], कक्षा [कक्षा] का छात्र/छात्रा हूँ। मैं [कारण] के कारण [तिथि से तिथि तक] तक विद्यालय आने में असमर्थ हूँ। कृपया मुझे उपरोक्त दिनों का अवकाश प्रदान करने की कृपा करें।
सादर,
[नाम]
[कक्षा]
Leave Application for School by Teacher
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Personal Leave Request
Dear Principal,
I, [Teacher’s Name], would like to apply for leave from [start date] to [end date] due to [mention reason]. I have ensured that substitute arrangements are made for my classes during my absence.
I kindly request you to approve my leave.
Thank you.
Sincerely,
[Name]
[Subject Taught]
Leave Application for School for Wedding
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Application for Attending a Wedding
Dear [Teacher’s Name],
I am writing to request leave from [start date] to [end date] to attend a family wedding. I will ensure to cover the missed syllabus upon return.
Kindly consider my application and grant leave.
Thank you.
Sincerely,
[Student Name]
[Class]
Leave Application for School Going to Village
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Application for Village Visit
Dear [Teacher’s Name],
I would like to request leave from [start date] to [end date] as I will be visiting my village with my family. Kindly grant me leave for these days.
Thank you.
Sincerely,
[Student’s Name]
[Class]
Leave Application for School from Parents for Going to Village
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Leave – Going to Village
Dear [Teacher/Principal],
My child, [Student’s Name], is a student of class [Class]. We are planning to visit our native village and thus request leave from [start date] to [end date].
Kindly grant leave and oblige.
Thank you.
Sincerely,
[Parent’s Name]
Structure & Format
A leave application should follow a simple and formal structure:
- To: Principal or Class Teacher
- Subject Line: Clear and concise
- Salutation: Respectful greeting
- Body:
- Introduction with reason for leave
- Duration of leave
- Assurance of catching up (if student) or arrangement of classes (if teacher)
- Closing Line: Thanking the recipient
- Signature: Name, Class or Designation
FAQs
How do I write a leave application for school from parents?
You should mention your child’s name, class, reason for leave, and dates clearly. Use a respectful tone and close the application with your name and signature.
Is a written application necessary for school leave?
Yes, a written or emailed leave application is essential for record-keeping and official approval from the school authorities.
Can teachers write informal leave requests?
No. Leave applications from teachers must follow a formal format and include dates, reasons, and handover information if needed.
Can I apply for leave through email for school purposes?
Yes, email is acceptable if the school permits digital communication. Ensure the format is still formal.
What if a student is absent without prior leave?
In such cases, a post-leave application must be submitted with a valid reason and assurance to cover missed classes.