Travel often becomes necessary during the school year whether it’s for a family function, a planned vacation, or an unexpected trip. As a student, I’ve found that writing a proper leave application for travel not only shows responsibility but also ensures transparency with school authorities.
Over time, I’ve written and reviewed several school leave applications for traveling. The key is to be clear about your reason, mention the dates accurately, and keep the tone polite and respectful.
In this collection, I’ve shared 9+ sample leave applications for travel related reasons ranging from short weekend trips to longer family vacations. Each format is easy to customize and suitable for students of different grades.
Sample School Leave Application for Travelling (From Parents to Principal)
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Request for Leave for Travelling
Dear Sir/Madam,
I am writing to request leave for my child, [Child’s Name], a student of class [Class Name], as we are planning to travel with family from [Start Date] to [End Date] due to [mention reason – e.g., a family trip, family function, or vacation].
We kindly request you to grant leave for the mentioned duration. We assure you that all academic responsibilities will be resumed promptly upon return.
Sincerely,
[Parent’s Name]
[Contact Information]
School Leave Application for Travelling from Parents to Principal
This format is ideal when you want to directly address the principal with a formal tone.
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: School Leave Application for Travelling
Dear Sir/Madam,
I am the parent of [Student’s Name], studying in class [Class Name]. We are planning a family trip from [Start Date] to [End Date]. I kindly request you to grant leave for these days so that our child may join us.
We will ensure that all missed assignments are covered after returning.
Sincerely,
[Parent’s Name]
[Contact Number]
School Leave Application for Travelling from Parents
This version can be sent to either the class teacher or the school principal.
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Application for Travelling
Dear Madam/Sir,
Please grant leave to my son/daughter, [Student’s Name], who studies in class [Class], as we have scheduled a family tour from [Start Date] to [End Date].
We will make sure academic progress is not hampered.
Sincerely,
[Parent’s Name]
School Leave Application for Travelling from Parents in English
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave for Family Travel
Respected Sir/Madam,
I would like to request leave for my child, [Student’s Name], class [Class], as we have to travel to our hometown with the entire family. The trip is planned between [Start Date] and [End Date].
We hope for your kind approval.
Sincerely,
[Parent’s Name]
[Contact Number]
School Leave Application for Travelling from Parents PDF
If you’re looking for a downloadable format, use this version to create a clean PDF document:
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Application for School Leave – Travel
Dear Sir/Madam,
I am the parent of [Student’s Full Name], enrolled in class [Class]. Due to a planned family trip, I request leave from [Start Date] to [End Date].
We will ensure that the child completes any missed lessons or assignments.
Sincerely,
[Parent’s Full Name]
[Signature]
[Date]
How Can Parents Write Leave Application for School?
Writing a leave application for school is simple. Use these steps:
- Address it to the right authority (Principal or Class Teacher).
- Mention your child’s name and class.
- Clearly state the reason and duration of leave.
- Close politely with assurance about academic follow-up.
How to Write a Leave Application Letter for Family Trip
A leave letter for a family trip should be formal, concise, and polite. Here’s a sample:
Date: {insert date}
To,
The Class Teacher,
[School Name]
Subject: Leave Application for Family Trip
Dear Sir/Madam,
My son/daughter, [Name], of class [Class], will be unable to attend school from [Start Date] to [End Date] as we are travelling out of town for a family vacation. Please approve the leave request.
Sincerely,
[Parent’s Name]
How to Write an Application for Leave of Absence in School by Parents
Date: {insert date}
To,
The Headmaster,
[School Name]
Subject: Leave of Absence Request
Dear Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name] from class [Class]. I would like to request leave for my child from [Start Date] to [End Date] due to a family tour.
Please grant the requested days.
Sincerely,
[Parent’s Name]
How to Write a Leave Letter for My Son’s School
Date: {insert date}
To,
The Principal,
[School Name]
Subject: Leave Application for My Son
Dear Sir/Madam,
I request leave for my son, [Student’s Name], a student of class [Class], as we will be travelling to our hometown from [Start Date] to [End Date].
Kindly approve the request.
Sincerely,
[Your Name]
How to Write Leave Application for School
To write a leave application:
- Start with the recipient (Principal/Teacher).
- Include subject and salutation.
- State reason and dates of leave.
- End with a polite closing.
School Leave Application for Travelling with Family
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for Travelling with Family
Dear Sir/Madam,
We are planning to travel as a family due to [mention occasion – vacation, family gathering, etc.]. Kindly grant leave to my child, [Student’s Name], of class [Class] from [Start Date] to [End Date].
We will be grateful for your approval.
Sincerely,
[Parent’s Name]
[Contact Number]
Structure & Tips for Writing a School Leave Application for Travelling
Writing an effective leave application requires a simple structure and polite tone. Here’s what you should include:
Structure:
- Header: Recipient’s title and address (e.g., Principal, Class Teacher)
- Subject Line: Clear and concise, e.g., “Leave Application for Travelling”
- Salutation: “Dear Sir/Madam” or similar
- Body: Mention student’s name, class, reason for leave, and specific dates
- Closing: Gratitude and assurance about academic responsibility
- Signature: Parent’s name and contact info
Tips:
- Keep it brief but informative
- Avoid unnecessary details
- Be respectful and polite
- Use correct grammar and spelling
- Mention your child’s commitment to make up missed work
FAQs
Can parents write a school leave application?
Yes, parents are usually expected to write leave applications on behalf of young students. Older students may write them themselves.
Is it okay to take school leave for travelling?
Yes, schools allow planned leave for travel, especially when it’s family-related and proper notice is given.
How long can a student take leave for travelling?
This depends on the school policy, but usually, 3 to 7 days is considered acceptable with prior notice.
Should leave applications for travel be formal?
Yes, they should be written in a formal and respectful tone, especially when addressed to school authorities.
Can I send a leave application via email?
Yes, many schools now accept leave applications through email. Make sure it includes all necessary details.