Balancing work or school responsibilities while preparing for upcoming exams can be overwhelming. I’ve personally faced the challenge of managing both, and I know how valuable dedicated study time can be before an important test. That’s why submitting a clear and respectful leave application for exams is essential, it helps ensure you’re granted the time you need to focus, without disrupting workflow or classroom responsibilities.
Whether you’re a student requesting study leave or a working professional preparing for competitive or certification exams, knowing how to properly frame your leave request makes all the difference. Over the years, I’ve written and reviewed countless such applications, and I’ve come to understand the tone, structure, and details that make a request both professional and convincing.
In this guide, I’ve compiled 9+ practical examples of leave applications for exams. These samples cover different scenarios study leave before an exam, leave on the day of the exam, long exam periods, and even leave for professional or government exams. Each format is easy to customize and suited for students, teachers, or working employees.
Sample Leave Application for Exam (General Format)
Date: {insert date}
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Leave for Examination
Dear Sir/Madam,
I am writing to request leave from [Start Date] to [End Date] as I have to appear for my [mention exam type] examination during this period. I kindly seek your approval and assure you of my commitment to resume duties promptly after the exams.
Sincerely,
[Account Name]
[Account Number]
Leave Application for Exam by Teacher to Principal
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for Personal Examination
Respected Sir/Madam,
I am [Teacher’s Name], a teacher of [Subject] at your school. I am appearing for my higher education examinations scheduled from [Start Date] to [End Date]. I request you to kindly grant me leave for the said period.
Sincerely,
[Teacher’s Name]
Leave Application for Exam by Student to Principal
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave for Competitive Examination
Dear Sir/Madam,
I am [Student’s Name], a student of class [Class Name]. I have to attend a competitive exam on [Date] and need leave on the said date. Kindly allow me to take leave to appear for the exam.
Sincerely,
[Student’s Name]
[Roll Number]
Leave Application for Exam by Parents to Principal
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for My Child’s Exam
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in class [Class Name]. I request leave for my child on [Date(s)] as they will be appearing for [Exam Name] during this period.
Sincerely,
[Parent’s Name]
Leave Application for Exam in Hindi
सेवा में,
प्रधानाचार्य जी,
[विद्यालय का नाम]
[पता]
विषय: परीक्षा हेतु अवकाश आवेदन
महोदय/महोदया,
मैं [छात्र का नाम], कक्षा [कक्षा] का छात्र/छात्रा हूँ। मुझे [तारीख] को एक प्रतियोगी परीक्षा में सम्मिलित होना है। कृपया मुझे एक दिन का अवकाश प्रदान करने की कृपा करें।
आपका आभारी,
[छात्र का नाम]
Leave Application for Exam to Manager
Date: {insert date}
To,
The Manager,
[Company Name],
[Branch Location]
Subject: Leave Request for Examination
Dear Sir/Madam,
I would like to request leave from [Start Date] to [End Date] as I am appearing for a professional certification examination. I request your kind approval for the same.
Sincerely,
[Employee Name]
[Employee ID]
Leave Application for Exam Preparation
Date: {insert date}
To,
The Principal/Manager,
[Institution/Organization Name]
Subject: Leave for Exam Preparation
Dear Sir/Madam,
I am preparing for my upcoming examination scheduled on [Date], and I require some time to focus on studies. Kindly grant me leave from [Start Date] to [End Date] to adequately prepare.
Sincerely,
[Your Name]
Leave Application for Exam in School
Date: {insert date}
To,
The Principal,
[School Name]
Subject: Leave Application for School Exam
Dear Sir/Madam,
I am [Student Name], a student of class [Class]. I am participating in a special entrance exam which overlaps with my regular classes. Kindly grant me leave on [Date(s)].
Sincerely,
[Student’s Name]
Leave Application for Exam Preparation from Office
Date: {insert date}
To,
The HR Manager,
[Company Name]
Subject: Leave for Exam Preparation
Dear Sir/Madam,
I am pursuing my [Course/Certification] and require time off to prepare for the final exams. Please approve leave from [Start Date] to [End Date].
I assure you that all responsibilities will be managed effectively after resuming work.
Sincerely,
[Employee Name]
Structure & Tips for Writing Leave Application for Exam
Structure:
- Recipient Details: To whom the application is addressed (Principal, Manager, etc.)
- Subject Line: Clearly mention the purpose (e.g., Leave for Exam)
- Salutation: Respectful (e.g., Dear Sir/Madam)
- Body: Mention name, class/position, exam details, and leave dates
- Conclusion: Polite closing and assurance
- Signature: Name, contact information
Tips:
- Keep the tone respectful and formal
- Clearly mention exam type and dates
- Proofread for errors before submission
- Mention student/employee ID if applicable
- Keep it short and to the point
FAQs
Can I get leave for exam preparation from office?
Yes, most companies allow exam preparation leave if it’s related to your career growth or part of an approved course.
Do students need to write their own leave application?
Younger students can have their parents write the application, but older students should write it themselves.
How many days of leave can I get for an exam?
This varies by institution or workplace. Usually, 1–3 days for the exam and up to a week for preparation.
Is it necessary to attach exam proof with the application?
In many schools and offices, attaching a hall ticket or notification enhances credibility but may not be mandatory.
Can I send a leave application for exam through email?
Yes. Ensure the email is formatted properly with a subject line, polite body text, and closing.