As a teacher, I understand that there are moments when we need to take time off—whether it’s for health reasons, a family commitment, or a personal emergency. Writing a proper leave application isn’t just a formality; it’s a way to communicate clearly and respectfully with school administration. If you’re like me, you might sometimes struggle to find the right words or format for a professional leave request.
That’s why I’ve put together this helpful guide with 8+ ready to use leave application samples specifically for school teachers. Whether you’re applying for a day off due to illness or need extended leave for a personal matter, these templates will save you time and ensure your request is well-written and properly structured.
Sample Leave Application (General Format)
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Leave
Respected Sir/Madam,
I am [Your Name], a teacher of [Subject] at your school. I request leave from [Start Date] to [End Date] due to [mention reason here]. Kindly grant me leave for the stated period. I assure you that I will complete all pending academic duties after rejoining.
Sincerely,
[Your Name]
Application for Leave in School for Teacher in English
Date: [Insert Date]
To,
The Principal,
XYZ High School,
Kolkata – 700001
Subject: Leave Application
Dear Sir/Madam,
I would like to request a day’s leave on [Date] due to personal work. Kindly allow me leave for the mentioned date. I will ensure my responsibilities are covered during this time.
Sincerely,
Neelam Das
(English Teacher)
Application for Leave in School for Teacher in Hindi
Date: [Insert Date]
सेवा में,
प्रधानाचार्य,
[विद्यालय का नाम],
[विद्यालय का पता]
विषय: अवकाश हेतु प्रार्थना पत्र
महोदय/महोदया,
मैं [आपका नाम], आपके विद्यालय में [विषय] की शिक्षिका हूँ। मुझे [तारीख] को व्यक्तिगत कारणों से एक दिन का अवकाश चाहिए। कृपया मुझे उक्त दिन के लिए अवकाश प्रदान करने की कृपा करें।
आपकी आभारी,
[आपका नाम]
Application for Leave in School for Teacher for Exam
Date: [Insert Date]
To,
The Principal,
ABC Public School,
Subject: Leave for Examination
Dear Sir/Madam,
I am currently pursuing [mention degree/certification] and have an examination scheduled on [Date]. I request a leave of absence for that day to attend the exam.
Sincerely,
Rahul Sen
(Maths Teacher)
Application for Leave in School for Teacher Fever
Date: [Insert Date]
To,
The Principal,
[School Name]
Subject: Sick Leave Application
Dear Sir/Madam,
I am suffering from high fever and will not be able to attend classes on [Date]. Kindly approve my leave for the said day.
Sincerely,
Meena Sharma
Application for Leave in School for Teacher to Principal
Date: [Insert Date]
To,
The Principal,
Greenwood High School
Subject: Application for Leave
Respected Sir/Madam,
I am requesting leave from [Start Date] to [End Date] due to [Reason]. Kindly consider my request and grant the required leave.
Sincerely,
[Your Name]
[Designation]
Application for Leave in School for Teacher for Personal Reason
Date: [Insert Date]
To,
The Principal,
St. Paul’s Convent School
Subject: Request for Leave Due to Personal Reasons
Dear Sir/Madam,
I would like to apply for a leave on [Date] due to a personal matter that requires my urgent attention. I hope for your kind understanding and approval.
Sincerely,
Ashok Raj
(Physics Department)
Application for Leave in School for Teacher in Marathi
Date: [Insert Date]
प्रति,
मुख्याध्यापक,
[शाळेचे नाव],
विषय: रजेबाबत अर्ज
महोदय/महोदया,
मी [आपले नाव], आपल्या शाळेत [विषय] शिकवतो/शिकवते. मला [तारीख] रोजी वैयक्तिक कारणामुळे एक दिवसाची रजा हवी आहे. कृपया माझ्या अर्जाचा विचार करून रजा मंजूर करावी.
आपला विश्वासू,
[आपले नाव]
Application for Leave in School for Teacher for Out of Station
Date: [Insert Date]
To,
The Principal,
Riverside Public School
Subject: Leave Application – Out of Station
Dear Sir/Madam,
I need to travel out of station for a family commitment and would like to apply for leave from [Start Date] to [End Date]. Kindly grant the leave accordingly.
Sincerely,
Kiran Rao
(Art Teacher)
Structure & Tips for Writing a Leave Application
Structure:
- Header: Recipient details (Principal, School Name, Address)
- Subject Line: Clearly mention “Leave Application”
- Greeting: Respectful (e.g., Dear Sir/Madam)
- Body: Include name, designation, reason for leave, dates
- Closing: Polite request for approval
- Signature: Full name and subject taught
Tips:
- Be brief but informative
- Use respectful tone
- Mention leave duration clearly
- Check for spelling/grammar
- Maintain formal formatting
FAQs
How do I write an application for leave in school for teachers?
Write a short formal letter mentioning your name, subject, reason for leave, and the date(s). Always address it to the Principal.
Is it mandatory to mention the reason for leave in detail?
No, but a brief and clear reason helps in approval.
Can I apply for leave via email?
Yes, the same format can be used in an email. Add a clear subject and polite closing.
How many days of leave can a teacher apply for?
This depends on school policy, but short leaves (1–3 days) are commonly approved without issue.
Can teachers take leave during the academic session?
Yes, but it is recommended to avoid key teaching days or inform the school well in advance.