There are times when life requires a sudden break from work a personal matter, a brief illness, or just the need to recharge. A casual leave application for office is the perfect way to request a day or two off without getting into too many details. It’s short, sweet, and to the point.
With years of experience helping professionals draft leave applications, I can tell you that a casual leave application should be clear and polite. You don’t need to over explain; simply state your need for leave, the dates, and any additional details if necessary. A professional yet friendly tone works best in these cases.
In this post, I’ve compiled 8+ sample casual leave applications that are easy to personalize and use. Whether you’re submitting a quick email or a formal letter, these ready-to-use templates will help you request leave smoothly and professionally.
Let’s explore these straightforward examples to get you started.
Sample Casual Leave Application
Date: [Insert Date of Application]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Casual Leave Application for [Reason]
Dear Sir/Madam,
I am writing to formally request a casual leave from [Start Date] to [End Date] due to [Reason]. I have ensured that my responsibilities are covered during my absence and have briefed [Colleague’s Name] accordingly.
Thank you for considering my request.
Sincerely,
[Your Name]
[Your Employee ID]
Casual Leave Application for Office for Personal Reason
Personal commitments may require taking time off. Here’s how to structure such a request:
Date: [Insert Date of Application]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Casual Leave Application for Personal Reasons
Dear [Manager’s Name],
I would like to request a casual leave on [Date] due to personal reasons. I have ensured that my tasks are up to date and have delegated responsibilities to [Colleague’s Name].
Thank you for your understanding.
Sincerely,
[Your Name]
Casual Leave Application for Office One Day
For a single day’s leave, keep the application concise:
Date: [Insert Date of Application]
To,
The Manager,
[Company Name],
[Company Address]
Subject: One-Day Casual Leave Application
Dear [Manager’s Name],
I am writing to request a one-day casual leave on [Date] due to [Reason]. I have arranged for [Colleague’s Name] to handle my duties during my absence.
Thank you for your consideration.
Sincerely,
[Your Name]
Casual Leave Application for Office in Hindi
For Hindi-speaking employees, here’s a sample application:
Date: [Insert Date of Application]
सेवा में,
प्रबंधक,
[कंपनी का नाम],
[कंपनी का पता]
विषय: आकस्मिक अवकाश हेतु आवेदन
मान्यवर,
मैं, [आपका नाम], [पदनाम] के पद पर कार्यरत हूं। मुझे [तारीख] को व्यक्तिगत कारणों से एक दिन का आकस्मिक अवकाश चाहिए। कृपया मेरी इस छुट्टी के लिए अनुमति प्रदान करें।
धन्यवाद।
सादर,
[आपका नाम]
[पदनाम]
Casual Leave Application for Office Due to Illness
Health issues are valid reasons for casual leave:
Date: [Insert Date of Application]
To,
The Manager,
[Company Name],
[Company Address]
Subject: Casual Leave Application Due to Illness
Dear [Manager’s Name],
I am feeling unwell and would like to request a casual leave on [Date] to rest and recover. I have informed [Colleague’s Name] to manage my responsibilities during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
Standard Format for Casual Leave Application
Date: [Insert Date of Application]
To,
[Manager’s Name]
[Designation]
[Company Name]
[Company Address]
Subject: [Mention the Reason for Leave Briefly]
Respected Sir/Madam,
I am writing to inform you that I need a casual leave on [insert date(s)] due to [briefly explain reason, e.g., a personal commitment, illness, or travel]. I have taken steps to ensure that my work is managed in my absence, and [Colleague’s Name] has agreed to cover any urgent responsibilities.
I kindly request you to grant me casual leave for the mentioned date(s).
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Employee ID / Department]
Casual Leave Application for Office for Personal Reason PDF
Date: [Insert Date of Application]
To,
The Manager,
[Company Name],
[Company Address]
Subject: Casual Leave Application for Personal Reason
Respected Sir/Madam,
I am writing to request casual leave for [insert number of days] starting from [start date] to [end date], due to personal reasons that require my immediate attention. I have ensured that all my responsibilities are up to date and have informed my team to manage any urgent matters during my absence.
I hope you will consider my request and grant me leave for the mentioned period.
Thank you for your understanding.
Sincerely,
[Your Full Name]
[Your Employee ID/Department]
Casual Leave Application for Office PDF
To,
The Manager,
[Company Name],
[Company Address]
Subject: Request for Casual Leave
Respected Sir/Madam,
I am writing to formally request casual leave for [mention duration: e.g., one day/two days] on [mention date(s)] due to [briefly state the reason, e.g., a personal matter that requires my attention].
I have made necessary arrangements to ensure my responsibilities are managed in my absence. Please let me know if you require any further information.
I would be grateful if you could approve my request.
Sincerely,
[Your Full Name]
[Your Employee ID/Designation]
Casual Leave Application for Office in English
Ensure clarity and professionalism in your English application:
To,
[Manager’s Name]
[Designation]
[Company Name]
[Company Address]
Subject: Casual Leave Application
Dear [Manager’s Name],
I am writing to request a casual leave from [Start Date] to [End Date] due to [Reason]. I have ensured that my responsibilities are covered during my absence.
Thank you for your consideration.
Sincerely,
[Your Name]
Structure and Tips for Writing a Casual Leave Application for Office
Writing a casual leave application becomes easier when you follow a clear structure. Here’s a breakdown of how to format your letter or email and key tips to keep it professional and effective:
Structure of a Casual Leave Application
- Date
- Start with the date you are writing the application.
- To,
- Mention the name or designation of the authority (e.g., Manager, HR Officer).
- Subject
- Clearly state the purpose of the leave (e.g., “Casual Leave Request for Personal Reason”).
- Salutation
- Use a respectful greeting like Respected Sir/Madam.
- Body of the Application
- Paragraph 1: State the reason for leave briefly and professionally.
- Paragraph 2: Mention the number of days you require leave and the specific dates.
- Paragraph 3: Assure work continuity or responsibility handover if needed.
- Closing
- Thank the recipient and request formal approval.
- Sign-off
- Use “Sincerely” or “Yours faithfully,” followed by your full name and designation.
Tips for Writing a Casual Leave Application
- ✅ Be concise and to the point – Avoid unnecessary details.
- ✅ Use polite and respectful language – This reflects professionalism.
- ✅ Mention exact dates – To avoid confusion, always specify your leave dates.
- ✅ Provide an alternate arrangement – If possible, mention who will handle your work.
- ✅ Proofread your application – Check for spelling or grammatical errors before submitting.
- ✅ Use a formal tone – Even if the reason is personal, the tone should remain official.
FAQs
What is a casual leave?
Casual leave is a type of leave granted for unforeseen or urgent personal matters. It is typically short-term and subject to company policies.
How many casual leaves can I take in a year?
The number of casual leaves varies by organization. Refer to your company’s leave policy for specific details.
Can I take casual leave without prior notice?
While casual leave is for unforeseen circumstances, informing your manager as soon as possible is advisable.
Is a medical certificate required for casual leave due to illness?
For short-term illnesses, a medical certificate may not be necessary. However, prolonged absences might require documentation.
Can casual leave be combined with other types of leave?
Combining casual leave with other leave types depends on company policies. Consult your HR department for guidance.