Taking a short break from work whether it’s for travel, a family function, or personal matters requires a properly written 5 days leave application for office. When you’re planning to be away for multiple days, it’s important to notify your employer in advance with a clear and respectful request.
Having helped many professionals write such applications, I know what works best: polite language, specific dates, and a brief reason that shows responsibility. A good 5 days leave application ensures your manager understands your need for time off while also showing that you’re considerate about your work responsibilities.
In this post, I’ve created 9+ sample applications for 5 days leave that are suitable for a variety of reasons personal, medical, vacation, or family-related. These examples can be used as-is or customized for your specific situation, whether you’re writing an email or a formal letter.
Let’s take a look at these ready-to-use leave samples.
Sample Application Format For 5 Days Leave Application for Office
Date: {insert date}
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for 5 Days Leave
Dear Sir/Madam,
I am writing to request a leave of absence for five days, from [Start Date] to [End Date], due to [brief reason]. I have made arrangements to ensure my responsibilities are handled during my absence.
Kindly grant me the leave. I shall be thankful to you.
Sincerely,
[Account Name]
[Account Number]
5 Days Leave Application for Office for Exam
Date: {insert date}
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Examination
Dear Sir/Madam,
I am appearing for a professional examination and would like to request five days of leave from [Start Date] to [End Date] to prepare and attend the exam.
Thank you for your kind consideration.
Sincerely,
[Your Name]
[Employee ID]
5 Days Leave Application for Office for Trip
Date: {insert date}
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Personal Trip
Dear Sir/Madam,
I am planning a personal trip out of town and request a 5-day leave from [Start Date] to [End Date]. I will ensure that my responsibilities are handed over to [Colleague’s Name].
Looking forward to your approval.
Sincerely,
[Your Name]
[Employee ID]
5 Days Leave Application for Office for Vacation with Family
Date: {insert date}
To,
The HR Manager,
[Company Name],
[Branch Address]
Subject: Leave Request for Family Vacation
Dear Sir/Madam,
I wish to take five days off from [Start Date] to [End Date] to spend time with my family on a planned vacation. All my responsibilities have been temporarily assigned.
Thank you for your understanding.
Sincerely,
[Your Name]
5 Days Leave Application for Office for Personal Reason
Date: {insert date}
To,
The Manager,
[Company Name]
Subject: Request for Leave Due to Personal Reasons
Dear Sir/Madam,
Due to some personal obligations, I would like to request leave for five days from [Start Date] to [End Date]. I assure you that I have arranged for the coverage of my work during this period.
Sincerely,
[Your Name]
5 Days Leave Application for Office for Personal Reason in English
Date: {insert date}
To,
The HR Department,
[Company Name]
Subject: Personal Leave Request
Dear Sir/Madam,
I need five days of leave (from [Start Date] to [End Date]) to manage a personal matter. I will resume work on [Return Date].
Thank you for your time and approval.
Sincerely,
[Your Name]
5 Days Leave Application for Office Email
Date: {insert date}
To,
The Manager,
[Company Name]
Subject: Leave Application from [Start Date] to [End Date]
Dear [Manager’s Name],
I hope this email finds you well. I would like to take a five-day leave due to [mention reason] and will be away from [Start Date] to [End Date]. Please let me know if any further details are required.
Best regards,
[Your Name]
[Employee ID]
5 Days Leave Application for Office for Sister Marriage
Date: {insert date}
To,
The Manager,
[Company Name]
Subject: Leave Application for Sister’s Marriage
Dear Sir/Madam,
I am requesting leave for five days from [Start Date] to [End Date] to attend my sister’s wedding. I’ve arranged for the completion of my ongoing assignments beforehand.
Looking forward to your approval.
Sincerely,
[Your Name]
5 Days Leave Application for Office for Out of Station
Date: {insert date}
To,
The HR Manager,
[Company Name]
Subject: Leave Application for Out-of-Station Travel
Dear Sir/Madam,
I need to travel outside the city for personal reasons and request a five-day leave from [Start Date] to [End Date]. I will ensure all responsibilities are managed.
Thank you.
Sincerely,
[Your Name]
5 Days Leave Application for Office in English
Date: {insert date}
To,
The Manager,
[Company Name]
Subject: Request for 5 Days Leave
Dear Sir/Madam,
I am requesting a five-day leave from [Start Date] to [End Date] due to personal obligations. My duties will be temporarily covered by [Colleague’s Name].
Thank you for your kind consideration.
Sincerely,
[Your Name]
5 Days Leave Application for Office for Wedding
Date: {insert date}
To,
The Manager,
[Company Name]
Subject: Leave Application for Attending Wedding
Dear Sir/Madam,
I would like to request leave for five days to attend a close relative’s wedding from [Start Date] to [End Date]. I’ve arranged for coverage of all my tasks.
Sincerely,
[Your Name]
To, Whom Can You Address Your Leave Application?
Here are common options for the “To,” section depending on your office structure:
- To, The Manager, [Company Name]
- To, The HR Manager, [Company Name]
- To, The Team Lead, [Department Name]
- To, The Principal, [Institute Name] (for educational professionals)
- To, The Director, [Organization Name]
- To, The Supervisor, [Department Name]
Always use the most appropriate authority as per your office’s reporting hierarchy.
Structure & Tips for Writing a Leave Application
Key Elements to Include:
- Recipient’s details
- Proper subject line
- Clear reason for leave
- Exact dates of leave
- Assurance of work coverage
- Polite closing statement
Writing Tips:
- Be clear and concise.
- Avoid oversharing personal matters.
- Maintain a formal tone.
- Proofread for grammar and clarity.
- Submit your request in advance.
FAQs
What is the best format for a 5 days leave application for office?
Start with the manager’s name and address, use a formal subject, mention the reason and exact dates, and end with a polite closing and your signature.
Can I email my 5-day leave request?
Yes, emailing your leave request is acceptable. Keep the format formal and ensure all essential information is included.
What should I write in the subject of a leave mail?
Use subjects like “Leave Application for Personal Reason” or “5 Days Leave Request for Wedding” for clarity.
How far in advance should I apply for a 5-day leave?
Ideally, apply at least 5–7 days in advance unless it’s an emergency.
Is it mandatory to mention the reason in a leave application?
Yes, it’s generally required to provide a brief but valid reason for your leave.