Changing your signature in your bank account is a crucial step to ensure the authenticity and security of your financial transactions. Whether due to personal preference, legal reasons, or security concerns, updating your signature with your bank requires a formal application.
This article provides over 11 sample applications, guidance on online procedures for various banks, and answers to frequently asked questions to assist you through the process.
Table of Contents
Application for Changing Signature in Bank Account
Date: [Insert Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Request for Change of Signature in Bank Account
Respected Sir/Madam,
I am [Your Full Name], holding a [type of account] account in your branch with account number [Account Number]. I have recently changed my signature due to [mention reason, e.g., personal reasons/security concerns].
I kindly request you to update my signature in your records. I am enclosing a copy of my identification proof and a specimen of my new signature for your reference.
Old Signature: _
New Signature: _
Thank you for your assistance.
Sincerely,
[Your Name]
[Account Number]
[Contact Information]
Application for Signature Change in Bank (Hindi)
For Hindi-speaking customers, here’s a sample application:
दिनांक: [दिनांक डालें]
प्रति,
शाखा प्रबंधक,
[बैंक का नाम],
[शाखा का पता]
विषय: बैंक खाते में हस्ताक्षर परिवर्तन हेतु आवेदन
महोदय/महोदया,
मैं, [आपका पूरा नाम], आपके बैंक की [खाते का प्रकार] खाता संख्या [खाता संख्या] का धारक हूं। मैंने हाल ही में अपने हस्ताक्षर में परिवर्तन किया है।
कृपया मेरे खाते में मेरे नए हस्ताक्षर को अपडेट करने की कृपा करें। मैं पहचान प्रमाण और नए हस्ताक्षर का नमूना संलग्न कर रहा/रही हूं।
पुराना हस्ताक्षर: _
नया हस्ताक्षर: _
आपकी सहायता के लिए धन्यवाद।
सादर,
[आपका नाम]
[खाता संख्या]
[संपर्क जानकारी]
Letter for Change of Signature in Bank Account
This letter format can be used when formally requesting a signature change:
Date: [Insert Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Letter for Change of Signature in Bank Account
Dear Sir/Madam,
I am writing to inform you that I have changed my signature and would like to update the same in my bank account records. My account details are as follows:
Account Holder Name: [Your Name]
Account Number: [Account Number]
Please find enclosed a copy of my identification proof and a specimen of my new signature.
Old Signature: _
New Signature: _
I request you to kindly update your records accordingly.
Thank you.
Sincerely,
[Your Name]
[Contact Information]
Application for Signature Change in Bank Sample
Here’s another sample application for changing your signature:
Date: [Insert Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Application for Signature Change in Bank Account
Respected Sir/Madam,
I am [Your Full Name], maintaining a [type of account] account with your bank, bearing account number [Account Number]. Due to [mention reason], I have changed my signature.
I request you to update my new signature in your records. Enclosed are the necessary documents and the specimen of my new signature.
Old Signature: _
New Signature: _
Thank you for your cooperation.
Sincerely,
[Your Name]
[Contact Information]
How to Change Signature in Bank Account Online
Changing your signature online varies by bank. Generally, the process involves:
- Login to Net Banking: Access your bank’s net banking portal.
- Navigate to Profile Settings: Find the option for updating personal information.
- Select Signature Update: Choose the option to update your signature.
- Upload Required Documents: Provide scanned copies of identification and new signature.
- Submit Request: Follow the on-screen instructions to complete the process.
Note: Some banks may require you to visit the branch for verification even after online submission.
How to Write a Letter to Change Signature in Bank
When writing a letter to change your signature:
- Be Formal and Concise: Use a formal tone and keep the letter brief.
- Include Necessary Details: Mention your account number, old and new signatures, and reason for the change.
- Attach Supporting Documents: Provide identification proof and specimen of the new signature.
- Sign the Letter: Use your new signature at the end of the letter.
How to Change Signature in HDFC Bank Account
To change your signature in HDFC Bank:
- Visit the Branch: Go to your home branch with valid ID proof.
- Fill the Signature Change Form: Obtain and complete the form provided by the bank.
- Submit Documents: Provide necessary identification and new signature specimen.
- Verification: Bank officials will verify your documents and process the change.
How to Change Signature in Axis Bank Online
Axis Bank may require you to visit the branch for signature changes. However, you can initiate the process online:
- Login to Axis Bank Internet Banking: Access your account online.
- Navigate to Service Requests: Find the option for updating personal details.
- Select Signature Update: Choose the signature change request.
- Follow Instructions: Complete the process as guided.
Note: Final verification may require a branch visit.
How to Change Signature in Kotak Bank Online
For Kotak Mahindra Bank:
- Login to Net Banking: Access your account.
- Go to Profile Settings: Find the option to update personal information.
- Select Signature Update: Initiate the signature change process.
- Upload Documents: Provide necessary identification and new signature specimen.
- Submit Request: Complete the process as instructed.
Confirmation may require visiting the branch.
How to Change Signature in ICICI Bank Online
To change your signature in ICICI Bank:
- Login to ICICI Net Banking: Access your account.
- Navigate to Customer Service: Find the option for updating personal details.
- Select Signature Update: Initiate the request for signature change.
- Upload Required Documents: Provide identification proof and new signature specimen.
- Submit the Request: Follow the on-screen instructions to complete the process.
A branch visit may be necessary for final verification.
Structure & Format for Writing a Signature Change Application
Writing a clear and effective application for changing your signature in a bank account is essential for successful processing. Here’s how to structure it:
1. Date and Recipient Information
Start with the date at the top. Then include the recipient’s designation (e.g., Branch Manager), bank name, and branch address.
2. Subject Line
Write a concise subject line such as:
Subject: Request for Change of Signature in Bank Account
3. Salutation
Use a formal greeting such as Respected Sir/Madam or Dear Sir/Madam.
4. Introduction
Begin by stating who you are, your account number, and the purpose of your application (signature update).
5. Body
Clearly mention:
- The reason for changing the signature (e.g., personal change, error, or legal update)
- Your old and new signatures (written as: Old Signature: ___, New Signature: ___)
- Any enclosed documents (like ID proof, new signature specimen)
6. Closing Statement
Politely request the bank to update your signature and thank them for their support.
7. Sign-off
End with a formal closing such as Sincerely or Yours faithfully, followed by your name, account number, and contact information.
FAQs
Can I change my signature in the bank without visiting the branch?
Some banks offer online procedures for signature changes. However, many require a physical visit for verification. It’s best to check with your specific bank.
What documents are required to change my signature in the bank?
Typically, you’ll need:
- A written application.
- Valid identification proof (e.g., Aadhaar card, PAN card).
- Specimen of your new signature.
How long does it take to update the signature in bank records?
The processing time varies by bank but usually takes 2-5 business days after submission of all required documents.
Is it mandatory to change my signature in all bank accounts?
Yes, to maintain consistency and avoid transaction issues, it’s advisable to update your signature in all your bank accounts.
Can I revert to my old signature after changing it in the bank?
Yes, but you’ll need to undergo the same process: submit a formal application, provide identification, and a specimen of the old signature.