In many academic and professional situations, students are required to write a formal application to collect their marksheet, marks card, or result. Whether you’re applying to collect a marksheet from school, college, or requesting a correction, the right format can make the process smooth and professional.
This article provides 8+ well-structured samples of application for collecting marksheet and related documents. All letters are written in clear English to suit students, parents, and job seekers. Each sample follows a polite tone and includes the correct format you can copy or adapt for your use.
Table of Contents
Application for Collecting Marksheet from College
Date: [insert date]
To,
The Principal,
[College Name],
[City Name]
Subject: Request for Collecting My Marksheet
Respected Sir/Madam,
I am [Your Full Name], a former student of your college from the [Department Name], batch of [Year]. I am writing this application to kindly request the issuance of my original marksheet for the [Semester/Final Year] examination. I need the marksheet for further education/job purposes.
Kindly allow me to collect the marksheet on [mention date]. I will bring my ID and other required documents during collection.
Thank you for your assistance.
Sincerely,
[Your Name]
[Roll Number/Registration Number]
[Contact Number]
Application for Collecting Marksheet from School
Date: [insert date]
To,
The Headmaster,
[School Name],
[City Name]
Subject: Application for Issuance of Marksheet
Respected Sir/Madam,
I am [Your Name], a student of Class [X/XII] of your school, batch [Year]. I have successfully completed my board exams and would like to collect my original marksheet for future use.
Please allow me to collect it on [preferred date] at your convenience.
Thanking you in anticipation.
Yours sincerely,
[Your Name]
[Class and Roll Number]
[Contact Details]
Application for Collecting Marksheet
Date: [insert date]
To,
The Principal,
[Institution Name],
[City Name]
Subject: Request for Marksheet Collection
Respected Sir/Madam,
I am writing to formally request permission to collect my original marksheet. I have completed my academic session successfully and require the document for further processing.
I would appreciate your help in issuing the marksheet at the earliest.
Sincerely,
[Your Name]
[Course/Class]
[Roll Number]
Application for Collecting Result
Date: [insert date]
To,
The Principal,
[School/College Name],
[City Name]
Subject: Request for Collection of Exam Result
Respected Sir/Madam,
I am a student of [Class/Course] in your institution. I request your permission to collect my academic result of the recent examination. The document is needed for my personal academic record and future admission process.
I shall be thankful for your cooperation.
Regards,
[Your Name]
[Roll Number]
[Contact Info]
College Application for Marksheet Correction
Date: [insert date]
To,
The Examination Controller,
[College Name],
[City Name]
Subject: Request for Correction in Marksheet
Respected Sir/Madam,
I recently collected my marksheet for [semester/year] and noticed an error in my name/subject marks. I kindly request a correction in the marksheet.
Correct Details:
Name: [Correct Name]
Roll Number: [Roll No.]
Issue: [Mention error clearly]
Please take the necessary action and reissue the corrected marksheet. I have attached copies of relevant documents for verification.
Sincerely,
[Your Name]
[Department]
[Contact Details]
Application for Collecting Marks Card
Date: [insert date]
To,
The Principal,
[School/College Name],
[City Name]
Subject: Application for Collecting Marks Card
Respected Sir/Madam,
I am [Your Name], and I wish to collect my original marks card for the [Class/Course] exam conducted in [Month/Year]. Please let me know the schedule or any procedure I should follow.
Looking forward to your positive response.
Yours faithfully,
[Your Name]
[Roll Number]
Application for Collecting Marksheet from School (Parent Format)
Date: [insert date]
To,
The Headmaster,
[School Name],
[City Name]
Subject: Request to Collect My Child’s Marksheet
Dear Sir/Madam,
I am [Parent Name], parent of [Student Name], a student of Class [X/XII] in your school. I request your permission to collect my child’s original marksheet on their behalf.
I will bring a valid ID proof and student details at the time of collection.
Thank you.
Sincerely,
[Parent Name]
[Contact Number]
How to Write an Application Letter for Collection of Certificate
When writing an application for collecting a certificate or marksheet, follow these tips:
- Use a clear subject line like: Request for Issuance of Marksheet
- Mention full personal details: name, roll number, course/class, and year.
- Specify the document needed and its purpose (job, admission, etc.)
- Be polite and formal. Avoid casual language.
- Mention the preferred date for collection if necessary.
Here’s a short format for reference:
Date: [insert date]
To,
The Principal,
[Institution Name],
[City Name]
Subject: Request for Collection of Certificate
Respected Sir/Madam,
I am [Your Name], a student of [Class/Course]. I am writing to request the collection of my [marksheet/certificate]. It is required for [reason]. Kindly issue it on [preferred date].
Thank you for your kind support.
Sincerely,
[Your Name]
[Roll Number]
Structure & Format for Marksheet Collection Applications
| Element | Details |
|---|---|
| Salutation | To, The Principal/Headmaster |
| Subject | Clear, like: “Request for Marksheet” |
| Body | Introduce yourself, reason, request date |
| Closing | “Sincerely” or “Yours faithfully” |
| Signature | Name, Roll Number, Contact |
FAQs about Application for Collecting Marksheet
Can I write an email to collect my marksheet?
Yes, you can send a formal email to your institution with the same content as the physical application. Always include your full details and contact info.
What documents are needed to collect a marksheet?
Typically, you’ll need a valid ID, your admit card or hall ticket, and sometimes a written application or authorization letter (for parents/guardians).
Can parents collect the marksheet on behalf of students?
Yes, parents can collect it with proper authorization and identification. A formal letter may also be required.
How long does it take to get the corrected marksheet?
Correction durations vary by institution, but it usually takes 7–15 days depending on internal approval.
Can I collect my marksheet after a few years?
Yes, most institutions allow it. If it has been a long time, call or email your school/college office first for the procedure.