As a student or recent graduate, there are times when you need to present official proof of your academic qualifications before your final degree is issued. Whether it’s for higher studies, job applications, or visa processing, a provisional certificate serves as a temporary but valid document that confirms you’ve successfully completed your course. I’ve personally had to request one more than once, and I understand the importance of writing an application that is polite, precise, and professional.
Over the years, I’ve helped fellow students and peers draft applications for provisional certificates in various formats sometimes urgently, and sometimes as part of planned documentation. From requesting certificates from universities and colleges to addressing different authorities like registrars or principals, I’ve seen how a well-written application can speed up the process and leave a positive impression.
In this collection, I’ve put together over 10 sample applications for provisional certificates. These templates are versatile and easy to customize, whether you’re a student of a school, college, or university, applying in person or via email. Each sample covers a slightly different scenario so you can find the one that best suits your specific need.
Sample Application for Provisional Certificate (General Format)
Date: {insert date}
To,
The Principal,
[College/University Name],
[Address]
Subject: Request for Provisional Certificate
Respected Sir/Madam,
I am [Your Name], a student of [Course Name], bearing roll number [Your Roll Number]. I have successfully completed my course in the academic year [Year] and am writing to request issuance of a provisional certificate as I need it for [mention purpose – job application/higher studies/etc.].
Kindly consider my request and issue the certificate at your earliest convenience.
Sincerely,
[Your Name]
[Course Name]
[Roll Number]
[Contact Information]
Application for Provisional Certificate from University
If you’re writing directly to the university registrar:
Date: {insert date}
To,
The Registrar,
[University Name],
[University Address]
Subject: Application for Issuance of Provisional Certificate
Dear Sir/Madam,
I, [Your Full Name], have completed my [Course Name] from your university in the year [Year]. I request you to kindly provide me with a provisional certificate as it is urgently required for [purpose].
Attached are my student ID and mark sheets for your reference.
Sincerely,
[Your Name]
[Enrollment Number]
[Contact Info]
Application for Provisional Certificate in Hindi
Date: {insert date}
To,
प्राचार्य,
[कॉलेज/विश्वविद्यालय का नाम],
[पता]
विषय: प्रोविजनल प्रमाणपत्र प्राप्त करने के लिए आवेदन पत्र
महोदय/महोदया,
मैं [आपका नाम], [कोर्स का नाम] का छात्र/छात्रा हूँ। मैंने अपना कोर्स [सत्र का वर्ष] में पूरा किया है। कृपया मुझे प्रोविजनल प्रमाणपत्र प्रदान करने की कृपा करें जिससे मैं [उद्देश्य] के लिए उपयोग कर सकूं।
आपकी कृपा के लिए आभारी रहूंगा।
सधन्यवाद,
[आपका नाम]
[रोल नंबर]
[संपर्क विवरण]
Application for Provisional Certificate DU (Delhi University)
Date: {insert date}
To,
The Registrar,
University of Delhi,
Delhi – 110007
Subject: Request for Provisional Certificate
Dear Sir/Madam,
I, [Your Name], have completed my [Course Name] from [College Name] affiliated with Delhi University in [Year]. Kindly issue my provisional certificate for further education/job requirement.
I have attached my ID and final mark sheet for your consideration.
Thank you.
[Your Name]
[Enrollment Number]
[Contact Information]
Application for Provisional Certificate Kerala University
Date: {insert date}
To,
The Controller of Examinations,
University of Kerala,
Thiruvananthapuram, Kerala
Subject: Application for Provisional Certificate
Respected Sir,
I am [Your Name], a student of [Department Name], University of Kerala. I completed my graduation/post-graduation in [Month, Year]. Kindly issue a provisional certificate as I need it for [specific reason].
Thank you for your assistance.
Sincerely,
[Your Name]
[Registration No.]
[Contact Details]
Application for Provisional Certificate IGNOU
Date: {insert date}
To,
The Regional Director,
IGNOU Regional Centre, [City Name]
Subject: Request for Provisional Certificate
Dear Sir/Madam,
I am [Name], student of [Program Name], enrollment number [Enrollment No.]. I have successfully completed my course. Please issue a provisional certificate for job/higher studies.
Thanking you.
[Name]
[Enrollment No.]
[Phone Number]
Application for Provisional Certificate Calicut University
Date: {insert date}
To,
The Controller of Examinations,
University of Calicut,
Thenhipalam, Kerala
Subject: Application for Issuance of Provisional Certificate
Respected Sir,
I am [Name], a student of [College Name], under Calicut University. I completed my [Course Name] in [Year] and require a provisional certificate for applying to [purpose].
Please consider my request at your earliest convenience.
Sincerely,
[Your Name]
[Registration Number]
[Contact Info]
Application for Provisional Certificate from Bank
Date: {insert date}
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Provisional Certificate (Account Closure/Loan/Other Purpose)
Dear Sir/Madam,
I hold a savings account with your branch bearing account number [Account Number]. I request you to kindly issue a provisional certificate for [mention purpose – e.g., income proof, loan application].
Thanking you.
Sincerely,
[Account Name]
[Account Number]
Application for Provisional Certificate to Principal
Date: {insert date}
To,
The Principal,
[College/School Name],
[Address]
Subject: Request for Provisional Certificate
Dear Sir/Madam,
I am [Your Name], a student of [Class/Course], completed in [Year]. I am writing to request the issuance of my provisional certificate which is required for [mention purpose].
Please grant my request at the earliest.
Sincerely,
[Your Name]
[Roll Number]
[Contact Info]
Application for Provisional Certificate Bharathiar University
Date: {insert date}
To,
The Controller of Examinations,
Bharathiar University,
Coimbatore, Tamil Nadu
Subject: Request for Provisional Certificate
Dear Sir/Madam,
I am [Name], a student of [Department/College Name], affiliated to Bharathiar University. I completed my [Course] in [Year]. Kindly issue my provisional certificate for applying to [mention purpose].
Thanking you.
[Your Name]
[Register Number]
[Contact Details]
Application for Provisional Certificate for College
Date: {insert date}
To,
The Principal,
[College Name]
Subject: Request for Provisional Certificate
Dear Sir/Madam,
I have completed my [Course Name] from your college in the academic year [Year]. I am in need of a provisional certificate for further academic or professional use. Kindly issue the same.
Sincerely,
[Your Full Name]
[Roll No.]
[Contact Information]
Structure & Tips for Writing an Application for Provisional Certificate
Structure:
- Header: Include recipient details
- Subject Line: Clearly mention the purpose (Request for Provisional Certificate)
- Introduction: State your name, course, and completion year
- Body: Mention reason and urgency (job, higher studies)
- Closing: Request prompt action and provide contact details
Tips:
- Keep it formal and concise
- Double-check the spelling of names and course details
- Attach supporting documents if necessary
- Mention purpose clearly
- Use proper grammar and formatting
FAQs
What is a provisional certificate?
A provisional certificate is a temporary document issued by educational institutions until the final degree is released.
How long does it take to get a provisional certificate?
It depends on the institution. Some issue it within a few days while others may take 1–2 weeks.
Can I apply for a job with a provisional certificate?
Yes, most employers accept provisional certificates until you receive your final degree.
Is there any fee for a provisional certificate?
Yes, many universities charge a nominal processing fee. You can check the official website for details.
Can I request a provisional certificate online?
Many institutions, including IGNOU and Delhi University, allow online applications for provisional certificates through their portals.