Resigning from a job is a significant step in anyone’s career. Whether you’re moving to a new role, pursuing education, relocating, or making a personal change, submitting a professional application for resignation letter is essential. A well-written resignation letter maintains positive relations and creates a smooth exit process.
In this article, you’ll find complete resignation letter formats for various roles including school, college, private companies, banks, hospitals, and more. Every section is beginner-friendly and crafted for practical use.
Application for Resignation Letter Sample
Date: {insert date
}To,
The Manager,
[Company Name],
[Company Address]
Subject: Application for Resignation Letter
Dear Sir/Madam,
I am writing to formally resign from my position as [Your Designation] at [Company Name], effective from [Last Working Day, typically two weeks from the date].
I appreciate the opportunity I’ve had to work here and gain valuable experience. Please consider this letter as my formal notice and let me know the steps for a smooth transition.
Sincerely,
[Your Name]
[Employee ID]
Application for Resignation from Teacher Job
Date: {insert date
To,
The Principal,
[School Name],
[School Address]
Subject: Resignation from Teaching Position
Respected Sir/Madam,
I, [Your Name], serving as a [Subject] teacher at your institution, would like to resign from my position effective [Last Working Date]. This decision is due to [mention reason: personal obligations/higher studies/relocation, etc.].
I am grateful for the support and opportunities provided during my tenure. I will ensure that my responsibilities are handled smoothly during the transition.
Sincerely,
[Your Name]
[Your Designation]
[Contact Information]
Application for Resignation from Private Company
Date: {insert date
To,
The HR Manager,
[Company Name],
[Address]
Subject: Resignation from My Position
Dear Sir/Madam,
I am [Your Name], currently working as [Job Title] in the [Department Name]. I am submitting my resignation effective from [Date], as I will be moving on to pursue new opportunities.
I am thankful for the professional growth I have experienced and would like to assist in the handover process before my departure.
Sincerely,
[Your Name]
[Employee ID]
Application for Resignation from Bank
Date: {insert date
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Application for Resignation
Dear Sir/Madam,
I, [Your Name], working as [Designation] at your esteemed bank, hereby submit my resignation with effect from [Date]. The reason for my departure is [personal/professional growth/relocation, etc.].
Kindly accept my resignation and initiate the process accordingly. I appreciate the time I have spent with the organization.
Sincerely,
[Account Name]
[Account Number]
Application for Resignation from Garments
Date: {insert date
To,
The HR Officer,
[Garments Factory Name],
[Factory Address]
Subject: Resignation from Job
Dear Sir/Madam,
I am writing to resign from my position as [Your Role] at your company, effective from [Date]. Due to [personal/family/health reasons], I am unable to continue.
I am thankful for the experience and wish the company continued success. I will ensure my responsibilities are settled before I leave.
Sincerely,
[Your Name]
[Employee ID]
Application for Resignation from Hospital Job
Date: {insert date
To,
The Medical Superintendent,
[Hospital Name],
[Hospital Address]
Subject: Resignation from My Position
Dear Sir/Madam,
I am [Your Name], currently working as [Your Designation] in [Department]. I would like to formally resign from my duties effective from [Date].
I have enjoyed serving the patients and working with the team. I hope to leave with positive feedback and gratitude.
Sincerely,
[Your Name]
[Employee ID]
Application for Resignation in Hindi
सेवा में,
प्रधानाचार्य/प्रबंधक,
[संस्थान का नाम],
[पता]
विषय: इस्तीफे के लिए आवेदन पत्र
महोदय/महोदया,
मैं, [आपका नाम], [पदनाम] के पद पर कार्यरत, अपने व्यक्तिगत कारणों से दिनांक [तारीख] से इस्तीफा देना चाहता/चाहती हूं।
कृपया मेरे इस्तीफे को स्वीकार करें और संबंधित औपचारिकताएं पूरी करने में मेरी सहायता करें।
आपका आभारी/आभारी,
[आपका नाम]
[कर्मचारी आईडी]
Application for Resignation Letter from School
Date: {insert date
To,
The Headmaster,
[School Name],
[School Address]
Subject: Resignation from Teaching Position
Respected Sir/Madam,
I wish to resign from my role as a [Subject] teacher at [School Name], with effect from [Date]. The reason for this decision is [mention reason: further studies/family transfer/etc.].
Thank you for the support during my service. I will assist in the completion of syllabus and smooth transition.
Sincerely,
[Your Name]
[Your Designation]
[Contact Information]
Application for Resignation Letter from College
Date: {insert date
To,
The Principal,
[College Name],
[College Address]
Subject: Resignation from Lecturer Role
Respected Sir/Madam,
With due respect, I am submitting my resignation from the position of Lecturer in [Department], effective from [Date], due to [reason: relocation/higher education/etc.].
It has been an honour to work with the institution and contribute to the academic environment.
Sincerely,
[Your Name]
[Employee ID if any]
Application for Resignation Letter Email Sample
Subject: Resignation Letter – [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my position as [Job Title] at [Company Name], effective from [Last Working Day].
I appreciate the opportunity to work with the team and will ensure a smooth transition during the notice period. Please let me know the necessary steps from my side.
Thank you for your support.
Regards,
[Your Full Name]
[Employee ID]
Structure & Format for Writing Resignation Letters
Writing a resignation letter doesn’t have to be complicated. Here are the key elements:
1. Address the Right Person
Typically the manager, principal, HR officer, or superintendent.
2. Add a Clear Subject Line
Mention “Application for Resignation” or “Resignation from [Position]”.
3. Mention Your Position & Resignation Date
Be clear about your current job and when you plan to leave.
4. Keep the Tone Respectful
Even if you’re leaving for a negative reason, stay professional.
5. Express Gratitude
Acknowledge the experience or support received.
6. Offer Support in Transition
Show your willingness to help with handover.
FAQs
How do I write a formal resignation application?
Start with a respectful salutation, mention your designation and reason, include your last working date, and express gratitude. Use a formal closing.
Can I resign immediately?
Some companies allow immediate resignation, but it’s common to give a notice period (usually 15 to 30 days). Check your employment contract.
Is resignation via email acceptable?
Yes, many organizations accept resignation via email. Keep it professional, clear, and concise.
Should I mention the reason for resigning?
It is advisable, but not mandatory. You can simply state “personal reasons” if you prefer privacy.
What is the notice period for teachers or hospital jobs?
Notice periods vary. Most institutions require 30 days’ notice, but always verify with your contract or HR department.