Clearance certificates are often essential documents required when leaving a job, closing a loan, shifting banks, or completing studies. Whether you’re a student, employee, or someone dealing with a financial institution or government body, you might need to write a formal application to request a clearance certificate.
Writing such letters can feel confusing, especially for first-time applicants. This article provides you with easy-to-follow sample applications for different purposes like job clearance, bank clearance, police clearance, and more all written in simple, fluent English. These formats are designed for students, employees, and general users looking for clear, professional templates.
Request Letter for Clearance Certificate
Date: {insert date}
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Clearance Certificate
Dear Sir/Madam,
I am writing to request a clearance certificate for the closure of my bank account. I have cleared all outstanding dues and returned any items provided by the bank, such as chequebooks and debit cards.
Kindly issue a formal clearance certificate stating that no liabilities remain from my end. This will help me maintain accurate personal records and avoid future complications.
Thank you for your assistance.
Sincerely,
[Account Name]
[Account Number]
Request Letter for Clearance Certificate from Previous Employer
Date: {insert date}
To,
The HR Manager,
[Company Name],
[Company Address]
Subject: Request for Clearance Certificate
Dear Sir/Madam,
I was employed at your company as a [Job Title] from [Joining Date] to [Relieving Date]. I have completed all exit formalities and returned the company property.
I kindly request you to issue a clearance certificate stating that I have no pending dues and my employment has officially ended. This document is required for my new job.
Thank you for your support.
Sincerely,
[Your Name]
[Employee ID]
Application Letter for Police Clearance Certificate
Date: {insert date}
To,
The Officer-in-Charge,
[Local Police Station Name],
[Address]
Subject: Request for Police Clearance Certificate
Respected Sir/Madam,
I am writing to request a police clearance certificate for the purpose of [mention reason: e.g., job application abroad, visa processing, etc.]. I am a resident of [Your Address] and have no criminal history.
I have enclosed copies of my national ID and address proof for verification. Kindly issue the police clearance certificate at the earliest convenience.
Sincerely,
[Your Name]
[Contact Information]
Application Letter for Tax Clearance Certificate
Date: {insert date}
To,
The Tax Officer,
[Income Tax Office Name],
[Address]
Subject: Application for Tax Clearance Certificate
Dear Sir/Madam,
I am a registered taxpayer with PAN number [PAN Number] and have filed all my tax returns up to the latest assessment year.
I would like to request a tax clearance certificate as I need it for [mention purpose: e.g., applying for a loan, job abroad, etc.]. Please find attached copies of my returns and necessary documents for your reference.
Looking forward to your cooperation.
Sincerely,
[Your Name]
[Contact Number]
Application Letter for Bank Clearance Certificate
Date: {insert date}
To,
The Branch Manager,
[Bank Name],
[Branch Address]
Subject: Application for Bank Clearance Certificate
Dear Sir/Madam,
I was maintaining a savings/current account with your branch under account number [Account Number]. I have recently closed the account after settling all balances.
Kindly issue a bank clearance certificate confirming that there are no dues or obligations from my side.
Thank you for your support.
Sincerely,
[Account Name]
[Account Number]
Request Letter for Verification Certificate from University
Date: {insert date}
To,
The Registrar,
[University Name],
[University Address]
Subject: Request for Verification Certificate
Respected Sir/Madam,
I graduated from your university in the year [Year] with a degree in [Course Name]. I am applying for higher education abroad, and the institution has asked for a verification certificate from my previous university.
I kindly request you to issue a verification certificate confirming my enrollment and academic credentials.
Thank you for your help.
Sincerely,
[Your Name]
[Roll Number / Registration ID]
Request Letter for Loan Clearance Certificate from Bank
Date: {insert date}
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Request for Loan Clearance Certificate
Dear Sir/Madam,
I had taken a [type of loan] loan from your bank under loan account number [Loan Number]. I have fully repaid the loan and received the final payment acknowledgment.
I now request you to issue an official loan clearance certificate to confirm that I have no outstanding dues and the loan has been closed.
Thank you in advance.
Sincerely,
[Account Name]
[Account Number]
Structure & Format for Clearance Certificate Applications
When writing a request or application letter for a clearance certificate, follow this structure:
1. Address the Right Authority
- Use formal titles: The Manager, HR Officer, Registrar, etc.
2. Add a Clear Subject Line
- Be direct and specific (e.g., “Application for Bank Clearance Certificate”).
3. Introduction Paragraph
- Mention your full name, ID/account number, and purpose of the letter.
4. Supporting Details
- Include dates, reasons, and any previous communication or completed procedures.
5. Polite Closing
- Use “Sincerely” followed by your full name and relevant details.
Sample Sign-Off
FAQs
What is a clearance certificate?
A clearance certificate is an official document that confirms you have no outstanding dues, responsibilities, or legal issues with an organization or authority.
How do I write a simple letter requesting a clearance certificate?
Keep the letter polite and straightforward. Mention your full name, reference number (if any), the reason you need the certificate, and request its issuance.
Is a police clearance certificate necessary for job applications?
It depends on the employer and country. Many international jobs, visa processes, or government positions may require a police clearance certificate.
What documents are needed for a tax clearance certificate?
Typically, you need a PAN card, recent income tax returns, and possibly a no-objection certificate from the tax department.
How long does it take to receive a clearance certificate?
The time varies depending on the institution. Banks and companies may issue it in a few days, while police or tax departments might take longer.