Embarking on the sacred journey of Hajj is a significant milestone for Muslims worldwide. Given the spiritual importance and the time commitment required, it’s essential to communicate your leave plans effectively to your employer or institution. This guide provides detailed insights into crafting a well-structured Hajj leave application, complete with sample templates and practical tips.
Hajj leave refers to the period an individual takes off from work or academic responsibilities to perform the pilgrimage to Mecca. The duration and approval process can vary based on organizational policies and regional regulations.
How Many Days Leave for Hajj (Information)
General Information:
For Hajj, employees usually request 30 to 45 days of leave, depending on travel, quarantine (if applicable), and the duration of the pilgrimage. In many government institutions, up to 45 days of leave is granted for Hajj upon submission of official documents such as Hajj registration and visa confirmation.
Hajj Leave Application for Office
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Request for Hajj Leave
Respected Sir/Madam,
I am writing to request leave from [Start Date] to [End Date] to perform Hajj this year. This spiritual journey is of great importance to me, and I have made all necessary arrangements. I will ensure smooth handover of work before my departure.
Your kind approval is requested.
Sincerely,
[Your Name]
[Employee ID]
Hajj Leave Application for Government Employees
Date: [Insert Date]
To,
The Director,
[Department Name],
[Government Office Name]
Subject: Application for Hajj Leave
Respected Sir/Madam,
I respectfully submit this application to request leave from [Start Date] to [End Date] in order to perform the Hajj pilgrimage. I will comply with all departmental procedures and ensure work delegation prior to my leave.
Thank you for your kind consideration.
Sincerely,
[Employee Name]
[Employee Code]
[Designation]
Application for Hajj Pilgrimage Leave
Date: [Insert Date]
To,
The HR Manager,
[Organization Name],
[Branch Address]
Subject: Leave Application for Hajj Pilgrimage
Dear Sir/Madam,
I am planning to perform Hajj this year and would like to request leave from [Start Date] to [End Date]. I understand the responsibilities of my position and will ensure all pending tasks are completed beforehand.
I request your kind approval.
Sincerely,
[Your Full Name]
[Employee ID]
[Department]
How to Write Hajj Leave Application (Sample Template)
Here’s a general format to follow:
- Start with the date and recipient details
- Mention subject clearly
- State your purpose for leave
- Include duration
- Offer work handover/support
- End respectfully
Date: [Insert Date]
To,
[Manager’s Name],
[Company Name]
Subject: Hajj Leave Request
Dear Sir/Madam,
I intend to perform Hajj from [Start Date] to [End Date]. Kindly approve my leave for this period.
Sincerely,
[Name]
[Designation]
Hajj Leave Application in English
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Office Address]
Subject: Hajj Leave Request
Respected Sir,
I am applying for leave from [Start Date] to [End Date] as I have been granted the opportunity to perform Hajj. Kindly grant me leave and oblige.
I assure you of my commitment to resume work promptly upon return.
Sincerely,
[Your Name]
[Employee Code]
Hajj Leave Application in Urdu
تاریخ: [تاریخ درج کریں]
محترم مینیجر،
[ادارے کا نام]،
[پتہ]
موضوع: حج کی ادائیگی کے لیے رخصت کی درخواست
محترم جناب،
میں مؤدبانہ طور پر گزارش کرتا ہوں کہ میں اس سال فریضہ حج ادا کرنے جا رہا ہوں۔ براہ کرم مجھے [تاریخ آغاز] سے [تاریخ اختتام] تک رخصت مرحمت فرمائیں۔
واپسی پر میں اپنی ذمہ داریاں پوری لگن سے ادا کروں گا۔
مخلص،
[نام]
[عہدہ]
[ملازم نمبر]
Sample Hajj Leave Letter
Date: [Insert Date]
To,
The HR Department,
[Company Name]
Subject: Application for Leave – Hajj
Dear Sir/Madam,
I respectfully submit my request for leave from [Start Date] to [End Date] to perform the Hajj pilgrimage. I have briefed my team on my responsibilities and will ensure a smooth transition before leaving.
Your support will be appreciated.
Sincerely,
[Your Name]
[Department]
[Employee ID]
Hajj Leave Request to Manager
Date: [Insert Date]
To,
[Manager’s Name],
[Company Name]
Subject: Request for Leave to Perform Hajj
Dear [Manager’s Name],
I hope this message finds you well. I am requesting leave from [Start Date] to [End Date] for Hajj. I will make arrangements to manage my responsibilities during my absence.
Thank you for your understanding.
Sincerely,
[Employee Name]
[Employee ID]
[Designation]
Hajj Leave Application to Principal
Date: [Insert Date]
To,
The Principal,
[School Name]
Subject: Leave Application for Hajj
Respected Sir/Madam,
I am [Your Name], a staff member at your esteemed institution. I am planning to perform Hajj this year and request leave from [Start Date] to [End Date]. Kindly consider my request and grant leave accordingly.
Sincerely,
[Your Full Name]
[Designation]
Hajj Leave Application for Private Company
Date: [Insert Date]
To,
The HR Manager,
[Private Company Name],
[Address]
Subject: Request for Leave for Hajj
Dear Sir/Madam,
I am fortunate to be able to perform Hajj this year and respectfully request leave from [Start Date] to [End Date]. I will ensure proper handover of responsibilities and coordinate with the team for smooth operations during my absence.
Looking forward to your approval.
Sincerely,
[Your Name]
[Employee Code]
[Department]
Hajj Leave Application for School Teacher
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Leave to Perform Hajj
Respected Sir/Madam,
I am writing to request leave from [Start Date] to [End Date] as I have been given the opportunity to perform Hajj this year. I will ensure that all academic duties are managed properly in my absence.
I hope for your kind approval of this request.
Sincerely,
[Teacher’s Name]
[Designation]
[Employee ID]
Application for Performing Hajj in School
Date: [Insert Date]
To,
The Principal,
[School Name]
Subject: Leave Request for Hajj Pilgrimage
Respected Sir/Madam,
I humbly request a leave of absence from [Start Date] to [End Date] to fulfill my religious obligation of Hajj. I will ensure proper arrangements are made for my responsibilities in school during this time.
Thank you for your consideration.
Sincerely,
[Name]
[Position]
[Contact Information]
Hajj Leave Approval Format
Date: [Insert Date]
To,
[Employee Name],
[Designation]
[Department]
Subject: Hajj Leave Approval
Dear [Employee Name],
Your request for leave from [Start Date] to [End Date] to perform Hajj has been approved. You are advised to complete any pending work before departure and coordinate with your team for a smooth workflow during your absence.
We wish you a safe and blessed journey.
Sincerely,
[Manager Name]
[Designation]
[Organization Name]
Hajj Leave Letter Format in English
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Request for Hajj
Dear Sir/Madam,
With due respect, I am submitting this letter to request leave for the Hajj pilgrimage from [Start Date] to [End Date]. This is an important spiritual journey and I have completed all necessary arrangements.
I will ensure proper work delegation before my departure.
Sincerely,
[Employee Name]
[Employee ID]
Application to Boss for Hajj
Date: [Insert Date]
To,
[Boss’s Name],
[Designation],
[Company Name]
Subject: Request for Hajj Leave
Dear [Sir/Madam],
I hope this message finds you well. I would like to inform you that I intend to perform Hajj this year and kindly request leave from [Start Date] to [End Date]. I will coordinate with my colleagues and complete necessary tasks prior to my departure.
Your kind approval will be appreciated.
Sincerely,
[Your Name]
[Designation]
Leave Application for Going to Saudi Arabia for Hajj
Date: [Insert Date]
To,
The HR Manager,
[Company Name]
Subject: Leave Application for Hajj Pilgrimage in Saudi Arabia
Dear Sir/Madam,
I have been fortunate to be selected for Hajj and will be traveling to Saudi Arabia from [Start Date] to [End Date]. I respectfully request leave for this period and assure you of proper work handover before my leave begins.
Looking forward to your kind approval.
Sincerely,
[Name]
[Employee ID]
[Department]
Formal Letter for Hajj Leave
Date: [Insert Date]
To,
The Director,
[Organization Name],
[Office Address]
Subject: Formal Request for Leave to Perform Hajj
Respected Sir/Madam,
I am writing this formal letter to request leave from [Start Date] to [End Date] for the purpose of performing Hajj. I will ensure that all duties and responsibilities are handled before my departure.
Kindly grant me leave for this religious obligation.
Sincerely,
[Full Name]
[Designation]
[Employee Code]
Hajj Leave Application for College or University Lecturer
Date: [Insert Date]
To,
The Head of Department,
[College/University Name]
Subject: Leave Application for Hajj
Respected Sir/Madam,
I am pleased to inform you that I have received the opportunity to perform Hajj this year. Therefore, I request leave from [Start Date] to [End Date]. I will submit my course outline and coordinate with substitute faculty during my absence.
Thank you for your support.
Sincerely,
[Lecturer’s Name]
[Department]
[Employee ID]
Structure of a Hajj Leave Application
When drafting your application, adhere to the following structure:
- Date: Mention the date of writing the application.
- Recipient Details: Address the application to the appropriate authority, such as: cssCopyEdit
To, The Manager, [Company Name], [Branch Address]
- Subject Line: Clearly state the purpose, e.g., “Subject: Application for Hajj Leave.”
- Salutation: Use a respectful greeting like “Respected Sir/Madam.”
- Body of the Application:
- State your intention to perform Hajj.
- Specify the start and end dates of your intended leave.
- Mention any arrangements made to cover your responsibilities during your absence.
- Express gratitude for considering your request.
- Closing and Signature:
- Use a courteous closing, such as “Sincerely” or “Yours faithfully.”
- Include your full name, position, and contact information.
FAQs – Hajj Leave Application
What is the ideal number of days for Hajj leave?
Most Hajj pilgrims request between 30 to 45 days of leave. The exact number may depend on the employer’s policy, your travel dates, quarantine requirements (if applicable), and the Hajj schedule.
How do I write a Hajj leave application?
To write a Hajj leave application:
- Begin with the date and recipient’s designation.
- Clearly mention the purpose (Hajj pilgrimage).
- Include exact leave duration (start and end date).
- Mention your plan to handover or delegate tasks.
- End with a polite closing and your signature.
Is Hajj leave paid or unpaid?
In many government sectors, Hajj leave is considered paid special leave, often once in a lifetime. In private companies, it varies—some may allow paid or unpaid leave based on internal HR policies.
Do I need to attach documents with my Hajj leave application?
Yes, it’s advisable to attach:
- Hajj registration confirmation
- Visa copy
- Flight itinerary (if available)
This improves the chances of approval and helps HR plan accordingly.
Can a school teacher or student apply for Hajj leave?
Yes. Both teachers and students can apply for Hajj leave. Students should submit their application through their parents or guardians, while teachers should follow the official school or college leave policy.