Taking a half-day leave is common in both academic and professional settings whether for a doctor’s appointment, a family event, or urgent work. However, writing a clear, polite, and correctly formatted half day leave application is essential to ensure a smooth process and maintain professionalism.
This article provides multiple real-life sample formats for students, teachers, parents, and office workers. Whether you’re writing to a school principal, your manager, or an HR officer, this guide will help you craft the right message for your situation.
Sample For Half Day Leave Application for School
Date: [insert date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Half Day Leave
Respected Sir/Madam,
I am [Student’s Full Name], a student of class [Class/Grade] in your school. I request you to kindly grant me leave for the second half of the day today ([Date]) due to [mention reason – e.g., a family commitment or health issue].
I assure you that I will cover the missed lessons with the help of my classmates.
Thank you for your understanding.
Sincerely,
[Student Name]
[Roll Number]
Half Day Leave Application for Office
Date: [insert date]
To,
The Manager,
[Company Name],
[Office Address]
Subject: Request for Half Day Leave
Dear Sir/Madam,
I am writing to inform you that I will need a half-day leave on [Date], preferably [mention morning/afternoon], due to [brief reason – e.g., personal work, attending a family event].
Kindly approve my request, and I will ensure my responsibilities are managed efficiently.
Sincerely,
[Your Name]
[Employee ID]
Half Day Leave Application for Urgent Work
Date: [insert date]
To,
The HR Manager,
[Organization Name],
[Office Address]
Subject: Application for Half Day Leave Due to Urgent Work
Dear Sir/Madam,
Please consider this as my formal request for a half-day leave today ([Date]) as I need to attend to some urgent personal work that requires my presence in the afternoon.
I will make sure to complete all essential tasks in the first half and will be available via phone if required.
Thank you for your support.
Sincerely,
[Your Name]
[Employee Code]
Half Day Leave Application for School Teacher to Principal
Date: [insert date]
To,
The Principal,
[School Name],
[School Address]
Subject: Half Day Leave Request
Respected Sir/Madam,
I, [Your Full Name], a teacher of [Subject] at your school, kindly request half-day leave on [Date] due to [reason – e.g., a family appointment or personal issue].
I will ensure my lesson plans are shared and arrangements are made to manage my class in my absence.
Sincerely,
[Your Name]
[Employee ID]
Half Day Leave Application in Hindi
सेवा में,
प्रधानाचार्य / प्रबंधक,
[विद्यालय / कंपनी का नाम],
[पता]
विषय: आधे दिन की छुट्टी के लिए आवेदन
महोदय/महोदया,
सविनय निवेदन है कि मैं [आपका नाम], [कक्षा / विभाग] का छात्र / कर्मचारी, दिनांक [तारीख] को व्यक्तिगत कारणों से आधे दिन की छुट्टी लेना चाहता/चाहती हूँ।
कृपया मेरी इस छुट्टी को स्वीकृति प्रदान करें।
आपका आभारी,
[आपका नाम]
[रोल नंबर / कर्मचारी आईडी]
Half Day Leave Application for Personal Reason
Date: [insert date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Half Day Leave for Personal Reason
Dear Sir/Madam,
I wish to request half-day leave on [Date] due to a personal reason that requires my attention. I will be leaving by [Time] and will ensure that my pending work is addressed accordingly.
Please consider this request and grant approval.
Sincerely,
[Your Name]
[Account Number]
Half Day Leave Application for Doctor Appointment
Date: [insert date]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Half Day Leave Application for Doctor Appointment
Dear Sir/Madam,
I am writing to inform you that I need to leave early from work on [Date] to attend a pre-scheduled doctor’s appointment.
Kindly grant me leave for the second half of the day. I will complete all urgent work in the morning before leaving.
Sincerely,
[Account Name]
[Account Number]
How to Write Half Day Leave Application for School by Parents
Date: [insert date]
To,
The Principal,
[School Name],
[School Address]
Subject: Half Day Leave for My Child
Respected Sir/Madam,
I am the parent of [Child’s Full Name], who is studying in class [Class/Section] in your school. Due to [reason – e.g., a family event or a doctor appointment], we request that our child be granted half-day leave on [Date].
We will ensure the child catches up with the missed work.
Thank you for your cooperation.
Sincerely,
[Parent’s Name]
[Contact Number]
Structure & Format for Writing a Half Day Leave Application
Here’s a step-by-step format that works for all scenarios:
1. Start with the Proper Salutation
- Use “To, The Manager”, “To, The Principal”, or “To, The HR Officer” as appropriate.
2. Include the Subject
- Clearly mention: “Half Day Leave Application” or “Request for Half Day Leave”.
3. Write the Body
- Begin with a respectful line and briefly explain your reason for leave.
- Mention the date and part of the day (morning/afternoon).
- Offer assurance regarding work/class management.
4. End with a Polite Closing
- Use “Sincerely” or “Thanking You”.
- Include your name, roll number (if student), or employee ID.
FAQs
How do I write a half-day leave letter for school?
Mention your name, class, reason for the leave, and the specific half (morning or afternoon). Address it to the principal and keep the tone respectful.
Can I take a half-day leave for a doctor’s appointment?
Yes, it is a valid reason. Inform your superior in advance and mention the time you’ll be unavailable.
Is personal work an acceptable reason for half-day leave?
Yes. Personal reasons like errands, family matters, or attending events are commonly accepted.
How should a teacher write a half-day leave application?
Mention your subject, class, reason, and ensure the principal that alternate arrangements are in place. Keep it concise and formal.
Can parents write half-day leave applications on behalf of students?
Absolutely. Parents can request leave for their children by mentioning the child’s name, class, and reason for leave in a polite manner.