Managing personal and professional life often requires us to take time off from work. Whether it’s for health reasons, family matters, emergencies, or personal commitments, writing a proper leave application is essential.
As someone who has needed to apply for leave several times, I understand how important it is to use the right words and tone in your request. A well written application not only shows professionalism but also increases the chances of getting your leave approved smoothly.
In this article, I’m sharing over 10 practical and easy to follow leave application samples for office covering everything from casual leave to emergency, sick leave, and more. These templates are written in a clear and respectful tone, ideal for both beginners and working professionals.
Feel free to choose the one that best suits your situation, customize the details, and submit your request with confidence.
Sample Leave Application Format
Date: [Insert Date]
To,
The Manager,
[Bank Name],
[Branch Address]
Subject: Leave Application for [Reason]
Respected Sir/Madam,
I am writing to request leave from [Start Date] to [End Date] due to [Reason]. I will ensure that all my responsibilities are managed during my absence and will resume work on [Joining Date].
Thank you for considering my request.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Personal Reason
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Personal Reasons
Dear Sir/Madam,
I would like to request leave from [Start Date] to [End Date] due to personal reasons. I assure you that I will complete all pending tasks before my departure and coordinate with my team to ensure a smooth workflow.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Going Hometown
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Visiting Hometown
Dear Sir/Madam,
I am planning to visit my hometown from [Start Date] to [End Date] to attend to some personal matters. I kindly request you to grant me leave for the mentioned period.
I will ensure that my responsibilities are covered during my absence.
Thank you for your consideration.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Medical Reason
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Medical Leave Application
Dear Sir/Madam,
I am experiencing health issues and have been advised by my doctor to take rest. I request medical leave from [Start Date] to [End Date] to recover fully.
I will provide a medical certificate upon my return and ensure that all pending work is addressed promptly.
Thank you for your support.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Fever
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Sick Leave Application
Dear Sir/Madam,
I am suffering from a high fever and am unable to attend work today, [Date]. I request a day’s leave to rest and recover.
I will keep you informed about my health status and return to work as soon as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Out of Station
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Out-of-Station Travel
Dear Sir/Madam,
I need to travel out of station from [Start Date] to [End Date] due to [Reason]. I request you to grant me leave for the mentioned period.
I will ensure that all my duties are managed appropriately during my absence.
Thank you for your consideration.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Family Function
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Family Function
Dear Sir/Madam,
I have a family function to attend on [Date], and I would like to request leave from [Start Date] to [End Date].
I will coordinate with my team to ensure that my responsibilities are handled during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office in Hindi
दिनांक: [दिनांक दर्ज करें]
सेवा में,
प्रबंधक,
[कंपनी का नाम],
[पता]
विषय: व्यक्तिगत कारणों से अवकाश हेतु आवेदन
महोदय/महोदया,
सविनय निवेदन है कि मैं [आपका नाम], आपके प्रतिष्ठान में [पदनाम] के रूप में कार्यरत हूँ। मुझे [दिनांक] से [दिनांक] तक व्यक्तिगत कारणों से अवकाश की आवश्यकता है।
कृपया मुझे उपरोक्त अवधि के लिए अवकाश प्रदान करने की कृपा करें। मैं सुनिश्चित करूंगा कि मेरी अनुपस्थिति के दौरान कार्य प्रभावित न हो।
धन्यवाद।
भवदीय,
[आपका नाम]
[कर्मचारी आईडी]
Leave Application for Office for Exam Reason
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Examination
Dear Sir/Madam,
I am scheduled to appear for an examination from [Start Date] to [End Date]. I request leave for the mentioned period to prepare and attend the exams.
I will ensure that my work responsibilities are managed effectively during my absence.
Thank you for your support.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office Mail
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application
Dear Sir/Madam,
I am writing to request leave from [Start Date] to [End Date] due to [Reason]. I will ensure that all my tasks are up to date before my departure and coordinate with my team for any assistance required during my absence.
Please let me know if you need any further information.
Thank you for your consideration.
Sincerely,
[Your Name]
[Employee ID]
Leave Application for Office for Marriage
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Branch Address]
Subject: Leave Application for Marriage
Dear Sir/Madam,
I am pleased to inform you that I am getting married on [Marriage Date]. I would like to request leave from [Start Date] to [End Date] to attend the marriage ceremonies and complete necessary arrangements.
I will ensure a proper handover of tasks before I leave and will resume work promptly after the leave.
Thank you for your support and consideration.
Sincerely,
[Your Name]
[Employee ID]
Structure and Tips for Writing a Leave Application for Office
When writing a leave application for office, keep it clear, respectful, and professional. Start with the date, followed by a formal salutation addressed to your reporting authority.
Use a direct subject line and state your reason for leave along with the start and end dates. Briefly explain the reason without unnecessary detail, and mention how your work will be managed in your absence.
Close the application politely, including your name, signature, and employee ID if needed. Always maintain a formal tone, provide any necessary documents, and submit your request in advance whenever possible to ensure smooth approval.
FAQs
How do I write a leave application for personal reasons?
Start with a formal address, clearly mention the reason, duration of leave, and assure work continuity. Keep it concise and professional.
Is it okay to send a leave application via email?
Yes, it is acceptable. Ensure your tone is formal, subject is clear, and all details are included.
Do I need to submit proof for medical leave?
If the leave is for multiple days or as per company policy, submitting a medical certificate may be necessary.
How early should I inform my manager about leave?
At least a few days in advance is ideal, except in emergencies. This helps in smooth delegation of work.
Can I take leave for a family function?
Yes, most workplaces consider family functions valid reasons. Be sure to notify in advance and complete work beforehand.