Not all reasons for taking leave need to be explained in detail. Sometimes, you simply need time off for something personal and that’s completely valid. A respectful and concise leave application for office for personal reason helps you maintain professionalism while keeping your privacy intact.
As someone experienced in writing all types of leave applications, I always recommend keeping it straightforward when the reason is personal. You don’t have to over explain. Just state that you need leave due to a personal reason, mention the date(s), and assure your availability once you’re back.
In this post, I’ve prepared 8+ sample leave applications for personal reasons that are suitable for both short and extended leaves. Whether you’re submitting a formal letter or sending a quick email to HR or your manager, these ready to use formats will help you communicate your leave request confidently and respectfully.
Let’s explore the sample templates that make it easy to ask for personal time off.
Sample Leave Application for Office for Personal Reason
Date: {insert date}
To,
The Manager,
[Company Name],
[Office Address]
Subject: Leave Application for Personal Reason
Dear Sir/Madam,
I am writing to formally request leave from [Start Date] to [End Date] due to personal reasons that require my immediate attention. I assure you that I will ensure a smooth transition of my responsibilities and complete any pending tasks before I leave.
Kindly consider my request and grant me leave for the mentioned period.
Sincerely,
[Your Name]
[Employee ID or Department]
Leave Application for Office for Personal Reason in English
This version is most commonly used in professional environments where English is the primary mode of communication. It’s concise, respectful, and direct.
Sample:
Date: {insert date}
To,
The HR Manager,
[Company Name]
Dear Sir/Madam,
I am requesting leave for [mention dates] due to a personal matter. Kindly approve my leave request and inform me if any documentation is required.
Thank you for your consideration.
Sincerely,
[Your Name]
Leave Application for Office for Personal Reason in Hindi
For Hindi-speaking professionals or local offices, here is a version in Hindi:
Sample:
प्रति,
प्रबंधक,
[कंपनी का नाम]
विषय: व्यक्तिगत कारणों से अवकाश हेतु आवेदन
महोदय/महोदया,
सविनय निवेदन है कि मैं व्यक्तिगत कारणों से [तिथि] से [तिथि] तक अवकाश लेना चाहता/चाहती हूँ। कृपया मुझे उपरोक्त अवधि के लिए अवकाश प्रदान करें।
आपकी कृपा होगी।
सादर,
[आपका नाम]
[कर्मचारी आईडी]
Leave Application for Office for Personal Reason Mail
When you’re sending the request via email, make sure your subject line is clear and the body is professional.
Subject: Leave Application for Personal Reason – [Your Name]
Body: Dear [Manager’s Name],
I hope this email finds you well. I would like to request leave from [Start Date] to [End Date] due to personal reasons. I will ensure all my responsibilities are managed in my absence. Please confirm the approval at your earliest convenience.
Best regards,
[Your Name]
[Designation]
Leave Application for Office for Personal Reason One Day
Sometimes you need a single day off due to an urgent personal matter. Keep it brief and to the point.
Sample:
Date: {insert date}
To,
The Manager,
[Company Name]
Dear Sir/Madam,
I am writing to request a one-day leave on [Date] due to a personal commitment. Kindly grant me leave for the mentioned day.
Thank you.
Sincerely,
[Your Name]
Leave Application for Office for Personal Reason PDF
Date: {insert date}
To,
The Manager,
[Company Name],
[Company Address]
Subject: Leave Application for Personal Reason
Respected Sir/Madam,
I am writing to request one day of casual leave on [Insert Date] due to personal reasons. I assure you that all my ongoing tasks will be managed efficiently, and I will ensure that no work is left pending.
I kindly request you to grant me leave for the mentioned date. I will be reachable over the phone in case of any urgent matter.
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Designation]
[Employee ID]
[Contact Number]
Leave Application for Office for Personal Reason in Marathi
For companies or employees based in Maharashtra or where Marathi is commonly used:
Sample:
प्रति,
व्यवस्थापक,
[कंपनीचे नाव]
विषय: वैयक्तिक कारणासाठी रजा अर्ज
महोदय/महोदया,
माझे वैयक्तिक कारण असल्यामुळे मला [तारीख] पासून [तारीख] पर्यंत रजा आवश्यक आहे. कृपया रजा मंजूर करावी.
आपला आभारी,
[आपले नाव]
[कर्मचारी क्रमांक]
Leave Application for Office for Personal Reason Email
For remote workers or informal teams, an email format is appropriate. Ensure it’s polite and professional.
Subject: Leave Request for Personal Reason [Date/s]
Dear [Manager’s Name],
This is to inform you that I need leave on [Date/s] due to personal reasons. I have made arrangements to manage my responsibilities in my absence. I hope for your approval.
Thanks and regards,
[Your Name]
Leave Application for Office for Personal Reason Sample
Here’s a flexible sample that can be used for most general office leave scenarios:
Date: {insert date}
To,
The HR Department,
[Company Name]
Subject: Leave Request for Personal Reasons
Dear Sir/Madam,
I am writing to seek your approval for leave from [Start Date] to [End Date] due to pressing personal reasons. I will ensure that all work is updated before my departure.
Looking forward to your kind approval.
Sincerely,
[Your Name]
[Employee ID / Department]
Leave Application for Office for Personal Reason Format
Key Elements of a Professional Leave Application:
Closing – Respectful sign-offLeave Application for Office for Personal Reason Word Format
Header – Your details, Date
Recipient – Manager/HR with designation
Subject Line – Clearly state it’s a leave request
Body – Mention reason briefly, dates, and assurance
Use MS Word to create a template with headers, and aligned formatting. Here’s a sample structure:
- Your Name
- Date
- Manager’s Name & Title
- Subject Line
- Body of the Application
- Signature
Save it as .docx or .doc depending on your company’s guidelines.
Tips & Structure for Writing a Leave Application for Office
Structure:
- Start with recipient’s details
- Include a subject line
- Write a respectful salutation
- Mention the reason & dates clearly
- Add assurance of work continuity or delegation
- End with gratitude and your name
Tips:
- Keep it professional and to the point
- Avoid unnecessary personal details
- Use clear and simple language
- Mention alternative contact if needed
- Always proofread before submitting
FAQs – Leave Application for Office for Personal Reason
Can I take leave from the office without mentioning the reason?
While it’s best to mention a brief reason, you can state “personal reasons” without disclosing details.
How many days of personal leave can I take?
It depends on your company’s policy. Usually, 2–5 days are considered acceptable for personal leave.
Is it okay to email a personal leave application?
Yes, email is a common method. Ensure it’s well-structured and professional.
Do I need approval before taking personal leave?
Yes, approval is necessary unless it’s an emergency. Always seek permission in advance when possible.
Should I mention who will handle my work during my leave?
Yes, it’s courteous and professional to mention if you have delegated your tasks.