As a parent, requesting leave on behalf of your child is a common responsibility whether it’s due to illness, a family function, travel plans, or any personal matter. Over the years, I’ve written many such applications, and I’ve come to understand the importance of being polite, specific, and respectful when communicating with school authorities.
In this collection, I’ve compiled 10+ sample leave applications written from a parent’s perspective. Each sample covers different situations and is designed to be clear, concise, and easy to adapt based on your child’s needs and the school’s policies.
Sample Application Format (Universal)
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for My Child
Dear Sir/Madam,
I am the parent of [Child’s Name], a student of class [Class/Section]. I kindly request you to grant leave from [Start Date] to End Date] due to [mention reason]. Kindly consider this application and grant permission.
Thank you for your support.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents for Family Function
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Request for Family Function
Dear Madam/Sir,
I am writing to request leave for my child, [Student’s Name], of class [Class], as our family will be attending a function on [Date]. Kindly allow [him/her] to be absent for [number of days].
Thank you for your understanding.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents Out of Station
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application – Out of Station
Dear Sir/Madam,
We are planning to travel out of station for personal reasons. Please grant leave to our child, [Student’s Name], of class [Class], from [Start Date] to [End Date].
We will ensure that all missed work is completed upon return.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents for Going to Village
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Request for Village Visit
Dear Sir/Madam,
We are visiting our native village and request you to kindly grant leave for our child, [Student’s Name], studying in class [Class], from [Start Date] to [End Date].
We appreciate your cooperation in this regard.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents for Urgent Work
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Urgent Leave Request
Dear Sir/Madam,
Due to urgent family work, my child, [Student’s Name], of class [Class], will be unable to attend school on [Date]. Kindly excuse [him/her] for this short absence.
Thank you for your consideration.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents Due to Illness
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Sick Leave for My Child
Dear Madam/Sir,
My child, [Student’s Name], is suffering from [illness, e.g., viral fever] and will not be able to attend school from [Start Date] to [End Date]. We request you to grant leave and assure you that medical rest is being ensured.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents to Principal
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Request from Parents
Dear Sir/Madam,
We would like to request leave for our child, [Student’s Name], class [Class], for the dates [Start Date] to [End Date], due to [mention reason]. We kindly seek your approval.
Thank you for your understanding.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents for Fever
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Application for Fever
Dear Teacher,
My son/daughter, [Student’s Name], is down with a fever and will not be attending school from [Date]. Kindly grant leave for [number of days] to ensure full recovery.
We appreciate your kind consideration.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents for Marriage
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave for Attending a Marriage Ceremony
Dear Sir/Madam,
We have a marriage ceremony to attend in the family, and therefore, our child, [Student’s Name], of class [Class], will require leave from [Start Date] to [End Date]. Kindly grant permission.
Thank you.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents for Travelling Abroad
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Request for International Travel
Dear Sir/Madam,
Due to an upcoming international trip, we request leave for our child, [Student’s Name], class [Class], from [Start Date] to [End Date].
We assure you of our support in helping the child cover missed lessons after returning.
Thank you.
Sincerely,
[Parent’s Name]
[Contact Number]
Leave Application for School from Parents to Class Teacher
Date: {insert date}
To,
The Class Teacher,
[School Name],
[School Address]
Subject: Leave Request
Dear Teacher,
We would like to request leave for our child, [Student’s Name], from [Start Date] to [End Date] due to [reason]. Kindly grant permission and oblige.
Sincerely,
[Parent’s Name]
[Contact Number]
Structure & Format
A good leave application from parents should include:
- To: Mention the Class Teacher or Principal
- Subject: Simple and clear subject line
- Salutation: Begin respectfully (Dear Sir/Madam)
- Body:
- Introduction of the child
- Reason for leave
- Duration of absence
- Assurance if applicable
- Closing: Thanking the teacher and signing with parent’s name and contact
FAQs
What should I write in a leave application for school from parents?
Clearly mention your child’s name, class, reason for leave, and exact dates. Keep the tone polite and formal.
Can we email a leave application to the class teacher?
Yes, if the school allows digital communication. The content should still follow a proper format.
How many days of leave can we apply for family functions?
Usually, 1–3 days are acceptable, depending on the function and school policy. Always inform in advance.
Is it okay to submit a leave application after taking the leave?
Yes, if it was an emergency, but try to inform the school in advance wherever possible.
Can we request long leave for travel abroad?
Yes, with a formal letter explaining the reason, duration, and assurance of covering missed studies.