A leave request mail is an essential form of professional communication. Whether it’s for health reasons, family events, or religious festivals, writing a well-structured email to your manager makes the process smooth and professional. If you’re new to workplace communication or need clear examples, this article offers 12+ sample leave request mails for various scenarios.
Each sample is designed to guide employees who need to apply for a short or extended leave using email format. You’ll also find a structure guide and a useful FAQ section.
Table of Contents
Leave Request Mail to Manager Sample
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Leave Request for [Mention Reason] on [Mention Date]
Dear Sir/Madam,
I am writing to formally request leave on [mention date] due to [mention your reason, e.g., personal commitments/medical appointment/family responsibility]. I have ensured that my tasks are up to date and have coordinated with my team to manage any urgent responsibilities during my absence.
I kindly request you to grant me leave for the mentioned date. Please let me know if you need any additional information or documentation.
Thank you for your time and understanding.
Regards,
[Your Full Name]
[Your Designation]
[Contact Number]
[Employee ID]
Leave Request Mail to Manager for One Day
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Request for One-Day Leave on [insert date]
Dear Sir/Madam,
I am writing to formally request a one-day leave on [insert date] due to [mention the reason briefly, e.g., a personal commitment that requires my attention]. I will ensure that all my responsibilities are managed accordingly and will either complete my pending tasks beforehand or delegate them appropriately.
Kindly grant me leave for the mentioned date. I will resume work promptly the following day.
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
[Employee ID]
Leave Request Mail to Manager for One Day for Personal Reason
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Request for One-Day Leave for Personal Reason
Dear Sir/Madam,
I hope this message finds you well. I am writing to request a one-day leave on [insert date] due to a personal matter that requires my presence and attention. Kindly consider my request and grant me leave for the mentioned day.
I will ensure that my responsibilities are not affected and, if needed, will coordinate with my team to manage the workflow during my absence.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
[Employee ID]
Leave Request Mail to Manager for Marriage
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Leave Request for Marriage Ceremony
Dear Sir/Madam,
I hope this message finds you well. I am writing to formally request leave from work from [Start Date] to [End Date] as I will be attending the wedding ceremony of a close family member.
I will ensure that all my ongoing tasks are either completed or handed over to a suitable colleague before my absence. I am also available for any assistance over email or phone during this period if required.
Kindly consider my request and grant me leave for the mentioned dates.
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Medical Reason
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Request for Medical Leave
Dear Sir/Madam,
I am writing to inform you that I am experiencing a medical condition that requires immediate attention and rest. As advised by my physician, I need to take medical leave starting from [Start Date] to [End Date] to ensure a complete recovery.
I will ensure that any pending responsibilities are either completed before my leave or properly handed over to a colleague to avoid any disruption. I am also available on phone or email for any urgent matters.
Kindly consider my request and grant me medical leave for the mentioned period.
Thank you for your support and understanding.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Vacation
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Request for Leave for Vacation
Dear Sir/Madam,
I hope this message finds you well. I am writing to request leave for a planned vacation from [Start Date] to [End Date]. This break has been scheduled in advance, and I have ensured that my current responsibilities will be managed effectively during my absence.
I will complete all urgent tasks beforehand and brief my team to ensure a smooth workflow. Please let me know if any formal procedures are required to process this leave.
I kindly request your approval for the above-mentioned dates.
Thank you for your consideration.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Festival
Date: [insert date]
To,
The Manager,
[Company Name]
[City Name]
Subject: Request for Leave on Account of Festival
Dear Sir/Madam,
I hope you are doing well. I am writing to formally request a leave of absence on [insert date] due to the observance of [name of the festival], which is of cultural and personal significance to me.
I will ensure that all my pending work is completed before the leave date, and I have briefed my colleagues regarding any urgent matters during my absence.
I kindly request you to approve this leave.
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Brother Marriage
Date: [insert date]
To,
The Manager
[Company Name]
[City Name]
Subject: Leave Request for Brother’s Marriage
Dear Sir/Madam,
I hope this message finds you well. I would like to request a leave of absence from [start date] to [end date] on account of my brother’s marriage. As this is a significant family event, my presence is essential for the preparations and ceremonies.
I will make sure that all my responsibilities are either completed in advance or handed over to a colleague during my absence. Please let me know if you require any assistance or handover documents before I proceed on leave.
I sincerely request you to grant me leave for the mentioned period.
Thank you for your support.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Eid Festival
Date: [insert date]
To,
The Manager
[Company Name]
[City Name]
Subject: Leave Request for Eid Festival
Dear Sir/Madam,
I hope you are doing well. I am writing to formally request a leave of absence on the occasion of the upcoming Eid festival. As this is an important religious celebration for my family and me, I would like to be with my loved ones during this time.
I kindly request leave for [insert date(s)], and I will ensure that all my current tasks are either completed beforehand or delegated appropriately. Please let me know if any further details or arrangements are needed.
I look forward to your kind approval.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Health Issues
Date: [insert date]
To,
The Manager
[Company Name]
[City Name]
Subject: Leave Request Due to Health Issues
Dear Sir/Madam,
I am writing to inform you that I have been experiencing some health-related issues that require immediate attention and rest. Due to this, I am unable to attend work and would like to request leave starting from [insert start date] to [insert end date or mention “until recovery” if unsure].
I assure you that I will stay in touch with my team and hand over any urgent responsibilities if required. I hope to resume my duties as soon as I feel better and receive clearance from my doctor.
I would be grateful for your understanding and support during this time.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Sick Leave Request Mail to Manager
Date: [insert date]
To,
The Manager
[Company Name]
[City Name]
Subject: Sick Leave Request
Dear Sir/Madam,
I am writing to inform you that I am feeling unwell and unable to attend work. I have consulted a doctor and been advised to take rest and undergo treatment for a speedy recovery. Therefore, I kindly request you to grant me sick leave for [mention duration, e.g., two days], starting from [insert start date] to [insert end date].
Please let me know if any medical documents or formal procedures are required to process my leave. I will ensure that all pending tasks are handed over to the concerned team member, and I will resume work as soon as I recover.
Thank you for your understanding.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Leave Request Mail to Manager for Cousin Marriage
Date: [insert date]
To,
The Manager
[Company Name]
[City Name]
Subject: Leave Request for Cousin’s Marriage
Dear Sir/Madam,
I hope this message finds you well. I would like to request leave from work on account of my cousin’s wedding, which I am required to attend due to close family involvement.
The ceremony is scheduled to take place on [insert date], and I will need [mention duration, e.g., one day/two days] leave to participate in the related events and travel. I will ensure that all of my current responsibilities are managed appropriately before I leave, and I am happy to assist in delegating urgent tasks during my absence.
I kindly request you to approve my leave for the mentioned date(s). Your consideration would be greatly appreciated.
Sincerely,
[Your Full Name]
[Your Designation]
[Contact Number]
Structure & Format for Writing a Leave Request Mail to Manager
Writing a professional leave request mail to your manager ensures clarity and maintains formal office communication. Here’s a simplified structure that can be followed for any type of leave:
1. Date and Recipient’s Details
Begin with the date, followed by the recipient’s designation, company name, and location.
2. Subject Line
Write a clear and concise subject that explains the purpose of the mail.
3. Greeting
Use a polite salutation to address the manager.
4. Body of the Mail
Explain the purpose of leave clearly. Mention:
- Reason for leave (cousin’s marriage)
- Date(s) of leave required
- Any arrangements made for pending work
- Willingness to support in urgent matters if needed
5. Closing Statement
Politely request approval and show appreciation.
6. Sign-Off
Close the letter respectfully.
Frequently Asked Questions (FAQs)
1. How do I write a leave request mail to my manager for cousin’s wedding?
To write a leave mail, start with the date and recipient’s details, mention the subject, explain the reason and dates of your leave, and politely request approval. Close with your name and contact.
2. How many days of leave can I request for a cousin’s marriage?
This depends on your company’s policy. Typically, 1–3 days are acceptable for a cousin’s wedding, especially if travel is involved. Always mention dates clearly.
3. Is it necessary to mention the reason for leave in the mail?
Yes, mentioning the reason adds transparency and helps managers plan team work allocation accordingly. Keep it brief and professional.
4. Can I send this mail on short notice?
It is advisable to request leave at least a few days in advance. However, in case of emergencies or late notice, mention the urgency and apologize for the delay.
5. Should I follow up after sending the leave request mail?
Yes, if you don’t receive a response within a reasonable time (like a day or two), you should follow up politely through email or in person.