Requesting your original certificate from an educational institution is a common requirement for students who are planning to apply for higher studies, jobs, or official documents like a passport. Writing a well structured request letter for original certificate ensures that your application is taken seriously and processed quickly.
In this article, you’ll find properly formatted examples for different scenarios whether you’re requesting your original certificate from school or college, for a passport, or in regional languages like Tamil or Hindi.
Request Letter for Original Certificate from College to Principal
Date: {insert date}
To,
The Principal,
[College Name],
[College Address]
Subject: Request for Original Certificate
Respected Sir/Madam,
I am [Your Name], a former student of your esteemed institution from the [Department Name], batch [Year-Year]. I am writing this letter to formally request the return of my original certificates which were submitted during the admission process.
I require the documents urgently for [mention purpose, e.g., job application, higher studies, etc.]. Kindly consider my request and issue the original certificate at the earliest.
Sincerely,
[Your Name]
[Roll Number]
Request Letter for Original Certificate from School to Principal
Date: {insert date}
To,
The Principal,
[School Name],
[School Address]
Subject: Request for Original Certificate
Respected Sir/Madam,
I am [Your Name], a student of Class [X/XII] during the academic year [Year]. I am writing to request the return of my original school leaving certificate and mark sheets, which are required for my further studies.
Kindly issue the original documents at your earliest convenience.
Sincerely,
[Your Name]
[Class/Section]
[Roll Number]
Request Letter for Original Certificate from College for Passport
Date: {insert date}
To,
The Principal,
[College Name],
[College Address]
Subject: Request for Original Certificate for Passport Processing
Respected Sir/Madam,
I am [Your Name], a former student of [Department Name], batch [Year-Year]. I require my original certificate for passport application purposes.
As this is a time-sensitive matter, I kindly request you to issue the original certificate at the earliest.
Sincerely,
[Your Name]
[Roll Number]
Request Letter for Original Certificate from College in Tamil
Subject: அசல் சான்றிதழை கோருவதற்கான கடிதம்
To
முதல்வர்,
[கல்லூரி பெயர்],
[முகவரி]
மாணவன்/மாணவியாக [Batch Name], [Year-Year], நான் உங்கள் கல்லூரியில் பயின்றேன். எனது அசல் சான்றிதழ்கள் வேலைவாய்ப்பு/மேம்பட்ட படிப்புகளுக்காக தேவையாக உள்ளதால், தயவுசெய்து அவற்றை விரைவாக வழங்குமாறு கேட்டுக்கொள்கிறேன்.
மிக்க நன்றி.
உண்மையுடன்,
[பெயர்]
[ரொஜ் எண்]
Request Letter for Original Certificate from College in Hindi
सेवा में,
प्राचार्य,
[कॉलेज का नाम],
[कॉलेज का पता]
विषय: मूल प्रमाण पत्र प्राप्त करने के लिए आवेदन पत्र
मान्यवर,
मैं [आपका नाम], [कोर्स] के [सत्र] का पूर्व छात्र हूं। मुझे पासपोर्ट/आगे की पढ़ाई/नौकरी के लिए अपने मूल प्रमाण पत्र की आवश्यकता है। कृपया मेरे प्रमाण पत्र जल्द से जल्द देने की कृपा करें।
आपका धन्यवाद।
सादर,
[आपका नाम]
[रोल नंबर]
Request Letter for Degree Certificate from College
Date: {insert date}
To,
The Principal,
[College Name],
[Address]
Subject: Request for Issuance of Degree Certificate
Respected Sir/Madam,
I am [Your Name], and I graduated from your college in the year [Year]. I kindly request you to issue my original degree certificate for further studies/employment.
Please do the needful at your earliest convenience.
Sincerely,
[Your Name]
[Roll Number]
Request Letter for Original Certificate from School
Date: {insert date}
To,
The Headmaster,
[School Name],
[School Address]
Subject: Application for Original School Certificate
Respected Sir/Madam,
I am [Your Name], a student of Class [X/XII], academic year [Year]. I kindly request you to provide my original school certificate and mark sheet as I need them for my college admission.
Thank you for your support.
Sincerely,
[Your Name]
[Roll Number]
Request Letter for Original Documents from College
Date: {insert date}
To,
The Principal,
[College Name],
[College Address]
Subject: Request for Original Submitted Documents
Respected Sir/Madam,
This is to request the return of my original documents that were submitted at the time of admission, such as mark sheets, migration certificate, and transfer certificate. These documents are urgently needed for further formalities.
Please issue the documents at the earliest.
Sincerely,
[Your Name]
[Roll Number]
Sample Request Letter for Original Certificate from College PDF
While the format below is suitable for most students, it can be saved or exported as a PDF for official use.
Date: {insert date}
To,
The Principal,
[College Name],
[College Address]
Subject: Request for Original Certificate
Respected Sir/Madam,
I am writing to request the return of my original certificates which were submitted during admission. These are urgently required for [purpose]. Please issue the certificates at your earliest convenience.
Sincerely,
[Your Name]
[Roll Number]
Structure & Tips for Writing a Request Letter for Certificate
When writing a request letter for original certificate, consider the following structure:
1. Salutation
Start with a formal salutation:
- To, The Principal
- To, The Headmaster
- To, The Manager (if bank or office related)
2. Subject Line
Clearly state the purpose:
Subject: Request for Original Certificate
3. Introduction
Mention your identity: name, batch, department, etc.
4. Reason for Request
Explain briefly why you need the original certificate.
5. Closing
Politely request timely action and end with:
Sincerely, [Your Name]
FAQs on Request Letter for Original Certificate
How can I write a request letter for original certificate from college?
Start with a formal salutation, mention your identity and course, explain the reason (e.g., job, passport), and close with a polite request.
Can I request my college certificate through email?
Yes, but ensure the email is written formally with all necessary details and contact information.
Is it possible to request original documents in advance?
In many colleges, you can request in advance if you have valid reasons such as applying abroad or official appointments.
What documents should I mention in the request letter?
Mention the specific documents needed—mark sheet, degree certificate, transfer certificate, etc.
Do I need to collect the certificate in person?
Most institutions require personal collection or authorization via a consent letter with ID proof.
Is a request letter for passport purposes different?
Only slightly—mention “passport processing” as the reason, and ensure you mention any urgency.
How long does it take to receive the certificate?
It depends on the institution’s process—generally 3–10 working days.
Can I get a PDF format of the request letter?
Yes, you can type your letter and export it as a PDF using Word or Google Docs for submission.