When something unexpected happens whether it’s a sudden illness, a family emergency, or any personal urgency writing a quick and clear leave application becomes crucial. As someone who has written and reviewed hundreds of office leave applications, I understand how important it is to strike the right tone: respectful, concise, and informative.
In this post, I’ve put together over 8 professionally written urgent leave application samples that you can use and customize instantly. Each one is crafted in a simple format and uses real-life situations to help you communicate your need for sudden time off without stress. Whether you’re emailing your boss or submitting a formal letter to HR, these samples will save you time and effort right when you need it most.
Let’s dive into the ready-to-use templates!
Sample Application Format For Urgent Leave Application for Office
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Company Address]
Subject: Urgent Leave Application
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. Due to [briefly state the urgent reason, e.g., a family emergency], I am unable to attend office on [mention the specific date(s)]. I kindly request you to grant me leave for the mentioned period.
I assure you that I will manage my responsibilities to ensure minimal disruption to the team’s workflow.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Urgent Leave Application for Office for Personal Reason
Date: [Insert Date]
To,
The Section Manager,
[Company Name],
[Company Address]
Subject: Leave Application for Personal Emergency
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. Due to an unforeseen personal matter, I am unable to attend office on [Date]. I request you to kindly grant me leave for the mentioned day.
I will ensure to complete any pending tasks promptly upon my return.
Thank you for your consideration.
Sincerely,
[Your Name]
[Employee ID]
Urgent Leave Application for Office for One Day
Date: [Insert Date]
To,
The Senior Manager,
[Company Name],
[Company Address]
Subject: One-Day Leave Application for Urgent Work
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. I need to attend to an urgent personal matter on [Date] and will be unable to attend office. Kindly grant me leave for the mentioned day.
I will ensure that my responsibilities are managed effectively during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Emergency Leave Application for Office
Date: [Insert Date]
To,
The HR Manager,
[Company Name],
[Company Address]
Subject: Emergency Leave Application
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. Due to a sudden [mention the emergency, e.g., medical emergency], I am unable to attend office from [Start Date] to [End Date]. I request you to kindly grant me emergency leave for the mentioned period.
I will coordinate with my team to ensure that my responsibilities are covered during my absence.
Thank you for your support.
Sincerely,
[Your Name]
[Employee ID]
Sample Urgent Leave Letter for Office
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Company Address]
Subject: Urgent Leave Request
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. I am writing to inform you that due to [briefly state the reason], I will be unable to attend office on [Date]. I kindly request you to grant me leave for the mentioned day.
I assure you that I will manage my responsibilities to ensure minimal disruption to the team’s workflow.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Emergency Leave Application for Office in Hindi
For Hindi-speaking professionals, here’s a sample application in Hindi.
विषय: आपातकालीन अवकाश हेतु आवेदन
महोदय/महोदया,
मैं [आपका नाम], [विभाग का नाम] में [आपका पद] के रूप में कार्यरत हूं। मुझे [आपातकालीन कारण, जैसे पारिवारिक आपात स्थिति] के कारण [तारीख] से [तारीख] तक कार्यालय में उपस्थित होना संभव नहीं है। कृपया मुझे उक्त अवधि के लिए आपातकालीन अवकाश प्रदान करने की कृपा करें।
मैं अपने कार्यों की जिम्मेदारियों को सुनिश्चित करूंगा कि मेरी अनुपस्थिति के दौरान टीम के कार्यों में कोई बाधा न आए।
आपकी समझ और सहयोग के लिए धन्यवाद।
सादर,
[आपका नाम]
[कर्मचारी आईडी]
Emergency Leave Application for Office Sample
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Company Address]
Subject: Emergency Leave Request
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. Due to an unforeseen emergency, I am unable to attend office on [Date]. I request you to kindly grant me leave for the mentioned day.
I will ensure that my responsibilities are managed effectively during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Emergency Leave Application for Office Format
A structured format ensures clarity and professionalism.
Date: [Insert Date]
To,
The Manager,
[Company Name],
[Company Address]
Subject: Emergency Leave Application
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. Due to [briefly state the emergency], I am unable to attend office on [Date]. I kindly request you to grant me leave for the mentioned day.
I will coordinate with my team to ensure that my responsibilities are covered during my absence.
Thank you for your support.
Sincerely,
[Your Name]
[Employee ID]
Urgent Work Leave Application for Office
When urgent work arises, communicate promptly.
Example:
Date: {insert date}
To,
The Manager,
[Company Name],
[Company Address]
Subject: Urgent Work Leave Application
Respected Sir/Madam,
I am [Your Name], working as [Your Position] in the [Department Name]. Due to urgent personal work, I am unable to attend office on [Date]. I request you to kindly grant me leave for the mentioned day.
I will ensure that my responsibilities are managed effectively during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
[Employee ID]
Structure & Tips for Writing an Urgent Leave Application
Structure:
A well-formatted urgent leave application should include the following elements:
- Date:
Start with the date you are submitting the leave application. - To, (Recipient’s Information):
Address your application to the relevant authority (e.g., Manager, HR, Principal). - Subject:
Write a short, specific subject line like “Urgent Leave Application for [Reason]”. - Salutation:
Use a polite salutation like “Respected Sir/Madam”. - Body of the Letter:
- Introduce yourself with your name and position/designation.
- Clearly mention the reason for urgent leave (personal, health, family, etc.).
- Specify the date(s) for which leave is required.
- Offer assurance about task management or pending responsibilities.
- Closing:
Use courteous language to end your application. - Signature:
Sign off with your full name, employee ID (if applicable), and contact details.
Tips for Writing:
- Keep it concise and professional: Focus only on relevant details.
- Use formal language: Avoid slang or overly casual tone.
- Be honest but not overly detailed: You don’t need to explain personal matters deeply.
- Proofread before submission: Ensure the application is free from grammatical errors.
- Mention contact availability: If reachable during leave, include your phone/email.
FAQs
What is the best format for writing an urgent leave application for office?
The best format includes the date, recipient’s designation, a clear subject, a respectful salutation, concise explanation of the reason, and a proper sign-off with your name and employee ID.
Can I take one-day urgent leave without prior notice?
Yes, but it’s advisable to notify your superior as early as possible through email, phone call, or a formal written application to maintain professionalism and transparency.
Is it acceptable to mention personal reasons in an urgent leave letter?
Yes, you can mention “personal reasons” if you prefer privacy. Just ensure the tone remains professional and respectful.
How do I write an urgent leave application in English?
Start with a formal greeting, clearly state your request for urgent leave, mention the reason (briefly), and specify the leave date(s). End with a courteous closing and your details.
What is the difference between emergency and urgent leave?
Emergency leave typically refers to unforeseen, critical situations like accidents or health issues. Urgent leave can include both personal and professional pressing matters that require immediate attention.
Can I apply for urgent leave through email?
Yes, email is a widely accepted format. Ensure your message follows a formal tone and includes all essential components such as subject, body, and sign-off.
How many days of urgent leave can I take?
It depends on company policy. Usually, 1–3 days are allowed for urgent or emergency reasons. For longer durations, extended leave or special approval may be required.
Should I attach proof for my urgent leave?
If your company policy requires documentation (e.g., medical certificate), you should provide it. Otherwise, for short one-day personal leaves, proof is usually not mandatory.