There have been times when I had to leave school suddenly or miss a day without much planning due to unexpected situations at home, health issues, or family emergencies. In such cases, writing an urgent leave application becomes necessary to inform the school respectfully and avoid any misunderstandings.
That’s why I’ve put together 9+ urgent leave application samples for school that you can use in different scenarios. Whether you’re a student or a parent writing on behalf of your child, these samples are easy to edit and cover various types of emergencies from sudden illness to urgent family matters.
Urgent Leave Application for School Teacher
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Request for Urgent Leave
Respected Sir/Madam,
I am writing to inform you that due to [brief reason], I am unable to attend school on [date]. I kindly request you to grant me leave for the mentioned date. I will ensure that my responsibilities are managed in my absence.
Sincerely,
[Your Name]
[Designation]
Urgent Leave Application for School Teacher to Principal
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Urgent Leave
Respected Sir/Madam,
I am [Your Name], a teacher at your esteemed institution. Due to [brief reason], I am unable to attend school on [date]. I request you to kindly grant me leave for the mentioned date. I will ensure that my duties are covered during my absence.
Sincerely,
[Your Name]
[Designation]
Urgent Leave Application for School Student
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Request for Urgent Leave
Respected Sir/Madam,
I am [Your Name], a student of Class [Class] in your school. Due to [brief reason], I am unable to attend school on [date]. I kindly request you to grant me leave for the mentioned date. I will ensure to cover all missed lessons promptly.
Sincerely,
[Your Name]
[Roll Number]
Urgent Leave Application for School by Parents
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for [Child’s Name]
Respected Sir/Madam,
I am the parent of [Child’s Name], a student of Class [Class] in your school. Due to [brief reason], [he/she] will be unable to attend school on [date]. I request you to kindly grant [him/her] leave for the mentioned date. We will ensure that [he/she] completes all missed assignments promptly.
Sincerely,
[Parent’s Name]
[Contact Information]
Urgent Leave Application for School for One Day
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: One-Day Leave Application
Respected Sir/Madam,
I am [Your Name], a student of Class [Class] in your school. Due to [brief reason], I am unable to attend school on [date]. I kindly request you to grant me leave for the mentioned date. I will ensure to cover all missed lessons promptly.
Sincerely,
[Your Name]
[Roll Number]
Urgent Leave Application for School for Personal Reason
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Leave Application for Personal Reason
Respected Sir/Madam,
I am [Your Name], a student of Class [Class] in your school. Due to personal reasons, I am unable to attend school on [date]. I kindly request you to grant me leave for the mentioned date. I will ensure to cover all missed lessons promptly.
Sincerely,
[Your Name]
[Roll Number]
Urgent Work Leave Application for School Teacher
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Leave Due to Urgent Work
Respected Sir/Madam,
I am [Your Name], a teacher at your esteemed institution. Due to urgent personal work, I am unable to attend school on [date]. I kindly request you to grant me leave for the mentioned date. I will ensure that my responsibilities are managed in my absence.
Sincerely,
[Your Name]
[Designation]
Half Day Leave Application for School Urgent Work
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Half-Day Leave Application
Respected Sir/Madam,
I am [Your Name], a student of Class [Class] in your school. Due to urgent personal work, I need to leave school after [mention time] on [date]. I kindly request you to grant me half-day leave for the mentioned date. I will ensure to cover all missed lessons promptly.
Sincerely,
[Your Name]
[Roll Number]
Urgent Work Leave Application for School Teacher to Principal
Date: [Insert Date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Leave Due to Urgent Work
Respected Sir/Madam,
I am [Your Name], a teacher at your esteemed institution. Due to urgent personal work, I am unable to attend school on [date]. I kindly request you to grant me leave for the mentioned date. I will ensure that my responsibilities are managed in my absence.
Sincerely,
[Your Name]
[Designation]
Urgent Work Leave Application for School in Hindi
दिनांक: [दिनांक डालें]
सेवा में,
प्रधानाचार्य महोदय/महोदया,
[स्कूल का नाम],
[स्कूल का पता]
विषय: आवश्यक कार्य के कारण अवकाश हेतु आवेदन
महोदय/महोदया,
सविनय निवेदन है कि मैं [आपका नाम], कक्षा [कक्षा] का छात्र/छात्रा, आपको सूचित करना चाहता/चाहती हूँ कि मुझे कुछ आवश्यक पारिवारिक कार्य के कारण [तारीख] को विद्यालय से अवकाश की आवश्यकता है। कृपया मुझे उक्त अवधि के लिए अवकाश प्रदान करने की कृपा करें।
मैं आश्वस्त करता/करती हूँ कि मैं छूटे हुए पाठों की पूर्ति शीघ्र कर लूँगा/लूँगी।
सादर,
[आपका नाम]
[कक्षा और रोल नंबर]
Structure and Tips for Writing an Effective Leave Application
Structure:
- Date: Mention the date of writing the application.
- To,: Address the letter to the appropriate authority (Principal, Manager, etc.).
- Subject: Write a brief and clear subject line mentioning the reason for leave.
- Salutation: Use a respectful salutation such as “Respected Sir/Madam” or “Dear [Name]”.
- Body:
- Introduction: State who you are and your role or class.
- Structure (continued):
- Reason: Briefly and clearly state the reason for the urgent leave.
- Duration: Mention the date(s) you are requesting leave for.
- Assurance: Show your commitment to catching up on missed work or duties.
- Closing: Use respectful closing words like “Sincerely” or “Yours sincerely.”
- Signature: End with your name, class/roll number (for students), or designation (for teachers/parents).
- Tips for Writing:
- Keep it formal and respectful: Use polite language throughout the letter.
- Be concise: Clearly explain your need for leave without over-explaining.
- Mention exact dates: Always specify the exact leave date(s).
- Avoid exaggeration: Simply state facts.
- Proofread: Ensure there are no spelling or grammatical errors.
FAQs
What is an urgent leave application for school?
An urgent leave application for school is a formal letter submitted by a student, teacher, or parent to inform the school about an immediate need for absence. It usually involves emergencies, personal matters, or unplanned situations.
How do I write an urgent leave application for one day?
To write a one-day urgent leave application, address the principal respectfully, mention the reason briefly (such as family emergency or urgent work), specify the exact date of leave, and close the letter with gratitude and your name.
Can parents write an urgent leave application on behalf of their child?
Yes, parents can write a leave application for their child. The letter should mention the student’s full name, class, reason for leave, and the specific leave date(s). It should be signed by the parent or guardian.
Is it necessary to provide a detailed reason for urgent leave?
No, it’s not mandatory to give detailed reasons. If the matter is personal, you can mention “due to personal reasons” or “urgent work at home” without explaining further. However, clarity helps in avoiding confusion.
How to write a half-day leave application for urgent work?
In a half-day leave application, clearly mention whether you’ll arrive late or leave early. Include the reason, expected timings, and assure that you’ll manage any missed responsibilities.
Can teachers apply for urgent leave using the same format?
Yes, teachers can use a similar format. The letter should be addressed to the school principal, mention the reason for leave (such as a personal emergency), and specify the leave date(s). A respectful tone and clarity are important.
Can I write an urgent leave application in Hindi?
Absolutely. If your school accepts Hindi applications, you can write in Hindi. Just make sure the tone remains formal and the content is clear. Hindi versions are especially useful in regional or Hindi-medium schools.
What should be the subject line of an urgent leave application?
The subject should be straightforward and descriptive, such as: “Subject: Application for Urgent Leave on [Date]” or “Subject: Request for Emergency Leave.”
Can I email my urgent leave application?
Yes, many schools accept applications via email. Ensure that the email follows formal writing standards and includes all necessary information like reason, date, and sender’s identity (student/teacher/parent).
Where can I find urgent leave application formats in PDF?
You can save any of the sample letters provided in this blog as PDF files. Additionally, educational websites often provide downloadable templates for urgent leave applications in PDF format for convenience.